General Functions:

Two year UK-funded project “Supporting Directorate General for Migration Management (DGMM) Efforts in Enhancing the Capacity of Removal Centres within the Framework of International Human Rights Standards” project aims to mainstream a human rights based approach in Provincial Directorates of Migration Management (PDMMs) responsible for running Removal Centres (RCs) through the provision of comprehensive training and guidance on human rights of migrants and to contribute to the DGMM‘s efforts in strengthening the institutional capacity, staff well-being and material conditions in RCs. This project is foreseen to finalize March 2019 and the second phase of the mentioned project is planned to start in April 2019.

The main beneficiary of the project is Ministry of Interior, Directorate General of Migration Management (DGMM).

Under the direct supervision of the Project Manager, the incumbent will be responsible for supporting and assisting the achievement of the objective and results of the aforementioned project as well as successful day to day implementation of the activities under the project.

Furthermore; the incumbent will also be supporting the implementation of certain components of the other projects under Counter Migrant Smuggling Unit’s portfolio that will be implemented in cooperation with the Turkish Coast Guard.

Major Duties and Responsibilities:

1. Assist and personally contribute the CMS unit in implementing activities of ‘Supporting Directorate General for Migration Management (DGMM) Efforts in Enhancing the Capacity of Removal Centers within the Framework of International Human Rights Standards” project and several other projects under the responsibility of the unit.
2. Support implementation of activities of the project(s); carry out day to day activities and administrative processes; prepare and deliver presentations during relevant training activities; report regularly on the challenges and progress recorded in realization of activities and suggest adjustments as necessary.
3. Monitor operational, administrative and financial activities of the projects according to the approved budgets and in accordance with IOM rules and regulations
4. Assist with the organization and logistical arrangement of conferences, seminars, trainings and workshops as relevant
5. Prepare analytical notes of meetings, draft research reports, briefing notes, policy papers, and other materials as required
6. Provide support in identification of new partnerships to strengthen various CMS initiatives for Turkey and explore opportunities for future project development.
7. Support in drafting concept notes, project proposals and project budgets under CMS programme
8. Regularly research, follow-up, compile, analyze and share information/data on national, regional and international developments, reports, legislation and other relevant documentation on migration relevant to work of IOM Turkey, noting and highlighting noteworthy issues and proposing actions especially in the field of irregular migration and counter migrant smuggling
9. Coordinate procurement of services, supplies, equipment with Procurement Unit and follow up payments and project expenditures with the Finance Unit.
10. Meet and liaise with the beneficiary, local and international counterparts.
11. Provide support in the monitoring of project budget; assist in amendment of the project budget if necessary.
12. Archive project-related files.
13. Perform other duties as may be assigned.

Required Qualifications and Experience:

Education and Experience:

• Completed bachelor’s degree in Social and/or Political Science, International Relations or a related field;
• Three years of experience in relevant field is an asset,
• Knowledge on labour migration and human development and relevant national/international policies is an asset
• Training on project development and management is asset,
• Being able to travel,
• Good familiarity with diplomatic environment
• Proven analytical, interpersonal and organizational skills
• Good level of computer literacy.
• Experience in liaising with governmental authorities, other national / international institutions.
• Experience working in the region an advantage.

            Experience in writing papers, briefings, articles

Languages:

• Fluency in Turkish and English are required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity:

Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

• Challenges prejudice, biases and intolerance in the workplace.

• Integrity and transparency:

Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

• Delivers on commitments; manages the organization’s resources reliably and sustainably.

• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

• Professionalism:

Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

• Seeks to raise professional standards in self and others through daily work and activities.

• Adapts quickly to change and is decisive and versatile in face of uncertainty.

• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core Competencies –

• Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.

• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.

• Coordinates own work with that of the team to meet agreed priorities and deadlines.

• Delivering Results:

•Produces quality results and provides quality services to clients.

• Meets goals and timelines for delivery of products or services.

• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.

• Shows understanding of own role and responsibilities in relation to expected results.

• Managing and sharing knowledge:

•Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.

• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

• Puts new learning into practice and draws on diverse sources of ideas and inspiration.

• Contributes to the identification of improvements to work processes and assists in implementing them.

• Accountability:

•Accepts personal responsibility for quality and timeliness of work.

• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.

• Operates in compliance with organizational regulations and rules.

• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

• Communication:

•Presents information using language and sequence of ideas that is easy for recipients to understand.

• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.

• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

• Listens carefully and genuinely to the views and positions of others; acts on received information.

.Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.

How to Apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating  name of the position applied with its VN number in the subject line of the e-mail or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sokak No:24 Cankaya, Ankara by the end of  8 May 2019.

Please note that only shortlisted candidates will be contacted.