Purpose and General Description:

Full time “Project Assistant” will hired to work with our “Project Execusion Unit” in Mardin. We are looking for the candidates who will work in Mardin to provide necessary administrative support for the Team Leader and project team in the implementation of the project, to ensure customer satisfaction and carry out all administrative tasks for ensuring that the project is fully completed on time.

Expectation:

• Relevant university degree
• Minimum 1 year of general professional experience in administrative and financial management
• Working with international organizations is a strong asset.
• Excellent command of English and Turkish
• Self-motivated and flexible for the dynamic environment
• Being practical, productive, analytic and a researcher for the business
• Passionate for our business and vision
• Adapt flexible working hours and meticulous works
• Manage time and able to work in teams with strict deadlines
• New graduate
• No military obligation for Male candidates

Key Job Duties:

1. Office Management
   • Ensure daily operation of project office (answering phone calls, daily contact with the Beneficiary, responding emails, following up official correspondence and approval requests, providing necessary administrative support for the Technical Assistance Team)
   • Enter necessary data on project databases
   • Provide administrative support for project experts in line with request/assignment by the Team Leader
   • Coordinate the project correspondence, archive incoming and outgoing documents
   • Provide support in written translation and interpretation when necessary
   • Ensure the timesheets are filled in an accurate and timely manner, to support the Team Leader for getting approvals on timesheets
   • Ensure that stationary materials and devices are available in the office
   • Provide necessary content and visuals for the project website
   • Archive all project outputs
   • Provide necessary support for the preparation of all visuals about the project

1. Event Management and Organization
   • Support the administrative organization for project meetings (internal meetings, meetings with beneficiary, monthly management meeting, steering committee meeting, etc.) Including sending invitations, coordinating meeting preparations, taking minutes in meetings, disseminating minutes to relevant parties)
   • Support the organization of training, conferences, meetings, workshops in the scope of the project - preparations, logistical support during the event, evaluation and archive support after the event, etc.
   • Announce project training events, conferences, meetings, workshops via e-mail, follow up via phone, to provide necessary administrative support on the day of the event
   • Carry out travel, accommodation, transfer reservations work for the project
   • Support the experts in organizing study visits
   • Participate in events held in another province or abroad for providing necessary administrative and logistic support when necessary

1. Finance
   • Prepare weekly reports on project spending and daily petty cash and submit those to the Finance Department
   • Send quarterly VAT exemption declarations to the tax office
   • Prepare and archive VAT exemption document for project expenditure
   • Prepare supply contracts for procurements over 2000 TL
   • Track petty cash
   • Carry out other tasks as assigned

Preferences:

• Prior experience in EU projects
• Knowledge of project management cycle
• Undergraduate degree (master or PhD)
• Have excellent analytical skills and research ability
• Self-starter for new projects and able to use initiatives
• Relevant internship experiences