Project Assistant 

Shafak was officially established in 10-10-2013 (registration no. 27-016-129). It was founded during the early months of the Syrian Crisis in 2011. At its core, Shafak is a grassroots NGO that was formed by Syrians for Syrians, with the intent of addressing the needs of their life with dignity, equality and humanity with a focus on sustainability and autonomy.

Shafak is an impartial, independent, non-profit NGO that exists for the express purpose of providing humanitarian services to vulnerable people regardless of political or religious affiliations and on the long run to contribute to recover and rebuilding the society on freedom, justice and equality basis.

Job code:

201024

Role Purpose

The Project Assistant will report to the Shafak Health Program officer and project managers; he will be based in Gaziantep. S/he will work with Shafak Health teams in Turkey and Syria to ensure timely, effective and high quality process and filing of administrative documents, as well as following up with Shafak’ support departments.

Reports to; Project Officer

KEY RESPONSIBILITIES:

• Raise Procurement Requests (PR) and keep track of PR numbers.
• Follow up PR signature process with Finance and Grants teams.
• Follow up PR process and status with Supply Chain and update the Health Manager and other health team on a regular basis.
• Maintain and update on regular basis a database for all Health PRs.
• Liaison with Supply Chain on all procurements.
• Prepare payment requests and follow up with Finance teams.
• Maintain health department data base and documentations.
• Draft contracts for service suppliers and compile all documents for liquidation/payment of contractor
• Fulfill any other administrative tasks to support programs
• Support program activities when needed (distributions, quality check visits, etc)
• Translate emails, reports and other communications with staff inside Syria into Arabic and English
• Maintain all documents record in soft and hard copies in organized files accordingly and as per advice.
• Organize meetings, translate in meetings and take minutes as per advice from supervisor
• Any other duties as assigned by the supervisor

Demonstrate adherence to SHAFAK’s following policies: 

• Child Safeguarding Policy: Child abuse in all forms is unacceptable to Shafak, which recognizes its responsibility to protect children from harm in all areas of its work. Shafak Is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
• Discrimination, Abuse and Harassment Policy: Shafak expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Shafak employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Shafak.

• Notice: We will discuss these policies during interview, so if you are asked to interview please download and read them beforehand:

http://www.shafak.org/site/files/shafak-PSEA-CoC.PDF

Required Qualifications, Experience and Attributes

• Have academic background and knowledge in computer, secretary, administrative tasks.
• Understanding of projects issues
• Confident communicator, able to command respect from a wide range of people
• Good administrative skills, very well organized
• Able to work under pressure
• Works well in teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well
• Fluency in Arabic and English required.
• Excellent Computer skills: MS Word and Excel
• Turkish Citizenship.

HOW TO APPLY:

You can apply through the link:

https://docs.google.com/forms/d/e/1FAIpQLScKRPmUyt8ebqFjebKqfYzbWsIwelTAU2lYFDpL_K_2KkxnKg/viewform?pli=1

Closing Date: 21.10.2020