Project Manager Assistant

Base: Town Twinning Project, Izmir

Dünya Doktorları Derneği

Dünya Doktorları Derneği (DDD) is a humanitarian, impartial and independent non-governmental organisation based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion. It seeks to stimulate and enlist voluntary commitment from medical and health care providers, and those with expertise in other fields.

Dünya Doktorları Derneği (DDD) in Turkey, in collaboration with different partners, is running projects aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Mental Health & Psychosocial Support and Physiotherapy & Rehabilitation services to the refugees and migrants in Turkey.

Dünya Doktorları Derneği (DDD) is part of Doctors of the World international network. Please visit www.dunyadoktorlari.org.tr to learn more.

Mission

Since the beginning of the Syrian and Iraqi crises, a massive influx of external population movements have taken place through the Turkish border into inside Turkey. Over 3 million refugees, migrants & asylum seekers are currently hosted in Turkey which led to an increasing demand for health services and put a serious burden on the system. A need arose for permanent health facilities to provide services; and hence improve access to the services to a large number of refugees and migrants.

In this context, Dünya Doktorları Derneği’s intervention aims at assisting the local public health system in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir, Gaziantep and Istanbul provinces.

In Afrin, DDD is preparing an intervention to assist population in need by providing health services.

Hierarchical & Functional links

DDD Base in Izmir,  the Project Manager Assistant is under the line management of the Project Manager.

Essential Duties

• Proposal writing
• Monitoring and Evaluation support
• Internal Communication
• Reporting
• Other related tasks

Responsibilities

1. • Proposal writing

• Writing of concept notes, proposals and donor reports, whilst ensuring consistency and quality throughout, including log-frame;
• Review indicators to make sure they are SMART and harmonised;
• Ensure compilation of donor guidelines;
• Whenever relevant, attend Donors meetings/visits, record and disseminate the information shared;
• Support the line manager in preparing training modules on proposal/reporting duties for field staff and partners;
• Contribute to the production of any other reports requested by the local authorities;

• Monitoring and Evaluation support

• Support the preparation of M&E Reports that contain summary data, reviewing overall performance against targets and making overall recommendations, including best practices identified and lessons learnt;
• Support the line manager in designing the Mission Monitool;

• Internal and External Communication

• In collaboration with the line manager, prepare and review the situation report (SITREP) by collecting and compiling all relevant mission information every two months;
• Ensure proper filing (soft and hard copies) of all project documentation in the mission;
• Organize the regular production of Program Communication Document such as maps, briefing, videos;
• Produce data for communication purpose (Regional Dashboard, Snapshot etc.);

• Reporting

• Provide regular reporting on activities to the line-manager (bilateral meeting etc.);
• Provide a Mission report and/or Handover document at the end of the assignment.

• Other tasks related to the position

• Participate in internal work meetings;
• Report any security related issues to the line manager;
• Support operational organization of field trips and DDD programs;
• Any other relevant duties requested by the line manager.

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description can be adjusted throughout the year according to needs and priorities.

Expected profile

Education & Qualification

• Licence degree related to humanities or social sciences, and/or other relevant fields;

Professional experience

• At least 3 years of professional experiences, in a similar or equivalent position;
• Proven experience of reporting and proposal writing;
• Knowledge of donor mechanisms; knowledge of donor compliance is an advantage;

Technical Skills and Personal qualities required

• High standard of English writing and editorial skills
• Proficient in the use of MS Office and IT in general;
• Ability to work under a minimum of supervision;
• Organised and able to manage priorities;
• Proactive, adaptable and capacity to take initiatives;
• Proactive approach to identifying solutions;
• Diplomatic and open-mindedness;
• Familiar with multicultural environment;
• Good analytical skills;
• Diplomacy and open-mindedness;
• Professionalism
• Team spirit
• Sense of humour

Languages

• Required: Turkish and English are mandatory (oral and written)

How to apply:

• The deadline for submitting the applications is 27th January 2019.

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.