- About MSYD
The Association of Assistance, Solidarity and Support for Refugees and Asylum-Seekers (MSYD) was established as an independent non-governmental humanitarian aid organization in Istanbul in 2015 to identify the needs of individuals and communities adversely affected by natural disasters and human-made conflicts, and to improve the living conditions of different social segments among the affected populations.
Our Association has the vision of establishing a dignified and equal life for everyone by starting to build lives with the motto “share the kindness” for refugees and persons of concern, affected by natural and/or human-made disasters. MSYD acknowledges, protects, develops and represents the importance of the concept of solidarity in the field with the affected population, and is determined to always reflect the added value of any practice that is woven between all connotations of the concept of solidarity with affected population groups. MSYD also closely monitors current and possible trends at local, national and global level towards excluding girls, women and disabled people in certain positions. In this sense, MSYD attaches strategic importance to preventive, responsive and gender-based methods in activities carried out in line with the unmet needs of these population groups.
Our Association aims to equip its institutional structure to meet the emerging needs of refugees and persons of concern, to play a pro-active role in determining the needs of the groups we serve, to develop integrated and combined project approaches and to implement humanitarian aid projects, to evaluate the feedback from the communities we serve, and it has the mission of functionalizing it as an important impetus in the way it functions and service. In this context, the principles of non-discrimination, transparency, impartiality, accountability and gender equality are adopted as the founding principles of MSYD in the context of national legislation and international humanitarian aid standards. In this general context, it is planned to carry out activities within the framework of emergency action plans in order to meet the urgent and prioritized basic needs of the target groups immediately after the crisis developments, and then the implementation of projects in order to meet special and specific needs on the axis of reconstruction and rehabilitation works.
MSYD pays attention to reflect its institutional technical expertise and significant experience in humanitarian aid to every layer of project implementation. MSYD, as a principle and value, produces durable solutions for different social groups (girls, women, youth, adults, disabled people, etc.). MSYD also determines its strategic plans and program specific activities to develop potential and alternative service approaches based on gender equality.
* As MSYD, we support the applications of qualified female candidates in this field.
- Essential Job Duties and Scope of Work:
Within delegated authority and responsibility, Project Manager will be responsible for the following tasks:
- Manage the project in order to meet the project objectives within budget and within the time frame.
- Develop and implement a shelter and livelihood strategy in consultation with other staff and field officers.
- Provide strong leadership, working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, and local authorities (where applicable).
- Set clear objectives for shelter and livelihood activities.
- Develop new proposals, linked to the country strategy.
- Continuously monitor and supervise shelter and livelihood activities, overseeing the technical design and execution and evaluating progress through outputs and impacts using both quantitative and qualitative data.
- Provide input into the integration of beneficiary participation and accountability in the project.
- Ensure accurate and timely reporting of activities (including all technical and other donor narrative reports and other internal program reports) according to timeframes and formats.
- Line-manage the Shelter and Livelihood Officer, including day-to-day management, development, appraisals, etc.
- Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and to provide the opportunity for feedback.
- Provide coaching and technical supervision in order to develop ownership and full responsibility.
- Assess the training needs of project staff and ensure that appropriate training is conducted.
- Manage the project budget and ensure all expenses are according to budget and meet the MSYD standards with regard to financial management, including accountability and good governance.
- Hold monthly Budget Versus Actual meetings with the Program Manager to review spending and suggest course correction in the event of major underspending or overspending.
Communication and Coordination
- Develop and maintain appropriate communication structures with the project team, MSYD in-country and HQ and advisers and other relevant stakeholders, with the objective of ensuring good cooperation.
- Participate in shelter/livelihood and other relevant coordination meetings and working groups or meetings as required, representing MSYD and feeding back to the project staff and field officers on relevant issues.
- Engage with the Logistics Department according to MSYD logistics policies to organize procurement.
- Develop procurement plans and delivery plans to facilitate an effective supply chain.
- Provide support to the logistics department to ensure items procured meet quality expectations.
- Ensure the project is implemented in line with donor proposals and requirements and in accordance with MSYD, donor, country and international standards i.e. Sphere and HAP standards.
- Conduct needs assessment (as required) for prospective new partners, in coordination with the ASRA Grant Team.
- Work closely with ASRA’s partners and donors to achieve agreed targets and activities and build and maintain healthy relationship with them.
- Ensure partner quality of the program through compliance and adherence to ASRA, donor and national policies, procedures and guidelines, as well as internationally recognized standards.
- In coordination with the ASRA Gant Team, conduct regular follow-up to ensure the timely implementation of the projects, donor compliance and where needed provide capacity support to their organizational development.
- Work closely with the project manager, senior management team, head office in Ankara to determine the operational needs of the country program;
- Assist project managers to maintain close, monthly communication and positive working relations at all times with the local implementing partners, donor representatives, international stakeholders and local authorities;
Human Resources Management
- Ensure compliance with all local labor laws including working hours;
- Maintain open lines of communications with all field and HQ office staff;
- Fully apply MSYD policies in a fair and consistent manner, documenting decisions properly and ensuring a positive sense of teamwork and shared responsibility among all program staff.
- Maintain frequent and pro-active communication with MSYD Executive Director and Head of Programs, program managers, donor representative(s), and government representative(s) to report on implementation of program activities and objectives, operational needs or constraints, program successes, and any seen or unforeseen challenges that are encountered during program implementation;
Safety and Security
- Model good practice in safety and security at all times, complying with all MSYD internal security policies regarding movement restrictions, obtaining necessary authorization before beginning any domestic travel, and following personal security best practices;
- Ensure application and compliance of security protocols and policies by all subordinate staff, document any security incidents experienced during program implementation, and disseminate security warnings or announcements to program field teams as appropriate.
- University degree in Development Studies, Economics, Management or other closely relevant field.
- Relevant professional experience of not less than 4 (four) years, at least 2 years of experience on shelter and/or livelihood programs.
- Familiarity/prior experience with internally displaced persons and refugees-returnees would be an advantage.
- Familiarity/prior experience with Humanitarian/NGO sector would be an advantage.
- Familiarity with logistics, HR, Finance and administrative processes.
- Excellent technical skills in proposal writing, analysis and report writing.
- Ability to build and sustain effective partnerships with partners, local authorities and community organizations.
- Computer/IT literacy (Particularly Microsoft Office Programs)
- Fluency in written and verbal English and Turkish.
- Arabic language skill is a plus.
- Sensitivity to cultural differences and ability to work in multi-cultural environment.
- In relation to their level of skills and experience the post holder may be required to carry out additional duties from time to time that are reasonable.