Project Manager (Ref: 202205081745)

Dünya Doktorları Derneği İstanbul
Project Manager
Tam Zamanlı
Bu ilan yayından kaldırılmış Görüntülenme : 1478


İlan Detayları

Dünya Doktorları Derneği
Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

Please visit to learn more.

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).
Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.

Hierarchical & Functional links
Based in İstanbul, the Project Manager is under the direct supervision of Programme Coordinator Turkey.

Status: Fixed-Term Contract with optional extension
Expected Starting Date: 1st September 2022

Main Responsibilities
Project Management
Supervision of Project Staff
Reporting and Proposal Development
Internal /External Communication and Representation

Function Details
Project Management

Ensure that all project activities to be applied in Manisa, İzmir and İstanbul are in line with the work plan and in accordance with the targets defined.
Supervise all project team in terms of donor compliance and grant management and project activities, ensuring that each member is informed and followed.
Ensure key controls are in place for effective management of funding portfolio and donor compliance.
Keep track of and report on applicable standards (international and national); and follow up with HQ technical teams that all information is timely received and forwarded to relevant staff members.
Work closely with HQ Support Team for timely tracking of administrative and financial needs as well as visibility and communication need of the project in line with DDD and donor regulations.
Ensure all accountability and quality needs are met and applied based on the guidelines and standard operation procedures.
Advice on all project related actions including partnerships and strategical decisions related with the project and timely inform line managers about any possibility of deviance from the workplan while producing alternative paths for approval .

Supervision of Project Staff
Supervise and follow up of all project field staff under the responsibility of the position.
Ensure that task divisions are properly defined and followed by the employees, and responsibilities are fulfilled in line with project and activity timelines.
Ensure that technical supervision is timely received from HQ and applied as requested.
Support continuous learning needs of staff and advice on capacity building planning
Contribute HR recruitment process including interviews and JD revisions in coordination with field and HQ technical teams.
Enhance team spirit and motivation through capacity building opportunities and ensure collaborative environment in all project related locations.

Reporting and Proposal Development
Provide regular reporting on activities to the line-manager (bilateral meeting etc., including mission reports, stakeholder meetings and other gatherings)
Track, summarize and periodically inform in advance on all donor reporting requirements or partners according to existing contractual obligations of DDD
Support the preparation of M&E Reports that contain summary data, reviewing overall performance against targets and making overall recommendations, including best practices identified and lessons learnt;
Ensure consistency, quality and coherence between narrative and budget proposals in coordination with relevant HQ units.
In collaboration with relevant units/staff and in line with internal organizational set procedures, contribute in drafting process of concept notes, technical proposals, whilst ensuring consistency and quality throughout, including log-frame;
Provide a Mission report and/or Handover document at the end of the assignment

Internal /External Communication and Representation
To represent DDD where required and ensure information dissemination of project related activities inside and outside the organization
Work closely with Communication/Liaison Team to assure regular sharing of human stories and ensure thar visibility rules are followed in project locations.
Participate in cluster meetings, working groups and represent DDD and disseminate project related information as well as report to line manager
Coordinate and con tribute in stakeholder meetings with the line manager and inform on further collaboration opportunities.

Participate in internal work meetings;
Report any security related issues to the line manager;
Support operational organization of field trips and DDD programs;

Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Expected profile
Knowledge & Qualification

Undergraduate degree in Social Sciences
Master’s Degree in Rehabilitation, Migration Law, Sociology, International Relations, Public Administration, Politics or Psychology is preferred
Good knowledge on migration issues and local administration practices.
Knowledge of contracts management.
Knowledge of health/protection humanitarian programming;
Knowledge of donor mechanisms; knowledge of donor compliance is an advantage;

Minimum 5 years of work experience
At least 3 years of experience in project management in NGOs/ INGOs in complex setting of humanitarian context
Prior experience working with refugees, child and women specific topics.
Knowledge and experience in protection projects about refugees, migrants and IDPs
Team management and supervision is a must
Prior experience with international funding donors

Turkish and English are mandatory ( Oral and written )
High standard of English writing and editorial skills – Please provide certificates in there are any.
Arabic is preferred.

IT & Equipment
Good proficiency with Microsoft package
Good command and practice on online communication tools such as Zoom , Skype etc.

General Qualities required:
Only candidates that are Turkish ID holders and legally able to work in Turkey will be considered
No obstacle to travel to project locations in urban and rural areas and other locations/cities due to business related needs
Ability to work under a minimum of supervision
Organised and able to manage priorities
Proactive, adaptable and capacity to take initiatives
Proactive approach to identifying solutions
Diplomatic and open-mindedness
Familiar with multicultural environment
Good analytical skills
Diplomacy and open-mindedness
Team spirit
Sense of humour

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

How to apply:
Please apply with your CV and motivation letter in ENGLISH through our website
The deadline for submitting the applications is 20.08.2022.

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

General Information
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.
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