Project Officer

WEglobal Mardin
Tam Zamanlı
Bu ilan yayından kaldırılmış Görüntülenme : 1105

Paylaş

İlan Detayları

Purpose and General Description:

Full time “Project Officer” will hired to work with our “Project  Execution Unit” in Mardin . We are looking for the candidates who will work in Mardin to provide necessary administrative support to the Team Leader, Key Experts, Project Coordinator, and Project Director, and to carry out duties related to full completion of the contract in time as well as supporting customer satisfaction.

Expectation:

  • Relevant university degree
  • 2 years of general professional experience preferably in administrative and financial management
  • Excellent command of English and Turkish
  • Previous experience in EU project management is a strong asset
  • Self-motivated and flexible for the dynamic environment
  • Being practical, productive, analytic and a researcher for the business
  • Adapt flexible working hours and meticulous works
  • Manage time and able to work in teams with strict deadlines
  • No military obligation for Male candidates

 

Key Job Duties:

  1. Office Management
    • Control and coordinate the outputs of the project assistant
    • Carry out necessary correspondence related to the project
    • Track the progress in the project through sharepoint
    • Ensure that standard documents are used in the project
    • Provide administration for the project office
    • Ensure that office supplies and equipment are fully available
    • Ensure archiving of the project documents
    • Provide necessary assistance for improving project website
    • Provide necessary assistance for preparation of project visuals
  2. Project Management
    • Support the Project Coordinator and Team Leader for implementing the project
    • Attend project meetings including team meetings, monthly management meetings, steering committee meetings, project progress meetings
    • Follow up drafting of project reports, to ensure timely submission and provide necessary quality control
    • Prepare minutes of meetings and to review drafted notes
    • Support the mobilization of non-key experts according to the qualifications identified by the key experts
    • Establish the system for tracking documents to be prepared by the experts involved in the project
    • Provide necessary support for the organization of training, conference, workshops, etc. In the scope of the project
    • Coordinate and manage the work related to travel, accommodation, reservation for project
    • Inform the Project Coordinator or Project Director about the necessities emerging during the implementation of the project
    • Follow up expert timesheets and mission reports
    • Follow up VAT exemption documents
    • Prepare online forms and reports with the help of input from the key experts
    • Provide support in written translation and interpretation when necessary
    • Fill out monthly timesheets accurately and on time

 

  1. Finance
    • Management of sub-contracting
      • Conduct market search
      • Contact potential companies and send tender documents
      • Discuss with the Beneficiary about the companies
    • Feedback to the companies about the tender result
    • Manage petty cash
    • Prepare weekly reports on project expenditures and petty cash, to submit those reports to the Finance Department
    • Prepare monthly financial reports and submit to the Finance Department
    • Track expenditures according to project budget
    • Notify expenditure requests to the Project Director and Team Leader
    • Carry out other tasks as assigned

 

Preferences:

  • Prior experience in EU projects
  • Knowledge of project management cycle
  • Undergraduate degree (master or PhD)
  • Have excellent analytical skills and research ability
  • Self-starter for new projects and able to use initiatives

WEglobal

We work all over the world on technical assistance projects financed by international agencies, such as the EU. The overall objectives of these interventions are to promote peace, good government and human rights; spur growth, job opportunities and human development; meet the challenges of migration; protect the environment; and fight climate change.
We invest in developing and applying digital technologies that can improve our internal management systems and enhance the impact of our projects. And we create communication strategies that inform and reach out to those who most need help, while at the same time ensuring that we are able to mobilise the human and other resources that can provide that help.

Benzer İlanlar