Position:                       Project Officer  

Location:                      İstanbul, Turkey

Reports to:                   Senior Project Manager

Duration:                      6 months with possibility of extension 

About RI: Relief International (RI) specializes in relief and development programs that benefit people in acute distress. A registered non-profit in the US, UK, France and Belgium, our work targets those fragile countries or communities that suffer from recurrent man-made or natural crises that impede human development. The people that we serve live in seventeen countries across the Middle East, Africa, and Asia where the debilitating effects of political instability, forced displacement, and natural disasters are pervasive. Often, RI is the only organization providing healthcare, education, logistics, energy, capacity building, economic development, sanitation, and many other forms of assistance to these highly vulnerable communities.

Position Summary:     

RI in Turkey is implementing a Bureau of Population, Refugees, and Migration (BPRM) funded project in Istanbul. The project will have four main areas of focus (1) provision of specialized mental health and psychosocial services; (2) provision of comprehensive physical rehabilitation services; (3) community health; (4) livelihood for Syrian refugees with disability (linkage with employment opportunities and self-employment). For the implementation of this project, RI has four (4) local partners.

Under the supervision of the Senior Project Manager, the Senior Project Officer will support the overall day-to-day management of the project(s) assigned by the line manager collaborating with the line manager, program team and all support departments.

Position Responsibilities and Duties:

Project Management

• Support Senior Project Manager in planning, monitoring and implementing the assigned project,
• Support Senior Project Manager in ensuring activities are in line with the approved project proposal, budget and implementation plan;
• Support the continuous supervision and monitoring of project activities, regularly evaluating progress of the outputs and targets (through on track/off track assessments) and recommend corrective actions in coordination to Senior Project Manager to mitigate any delay in implementation.
• Preparing/raising procurement requests (PRs) as needed based on project procurement plan/spend down plan.
• Liaise internally with all support departments to ensure the smooth implementation of the project, in compliance with internal and donor’s regulation.
• Actively participate in and contribute to program kick off meetings, grant review meetings and grant closeout meetings,
• Drafting of donor narrative reports and other internal program reports,
• Actively support Senior Project Manager in the revision of the internal BVAs and identify corrective measures to avoid underspending/overspending
• Support the organization and implementation of needs assessment, as required and requested by Senior Project Manager
• Contribute to program development, project’s modifications, etc. along with Senior Project Manager and liaising with (potential) partners
• Perform other tasks and duties as requested by the Senior Project Manager. 

Partnership Management

• Support the Senior Project Manager in the work with RI’s partners to develop and track detailed work plan, budgets and spend down plans to ensure accuracy of action
• Work with RI’s partners to achieve agreed targets and activities and build and maintain healthy relationship with them
• Along with the Senior Project Manager, conduct regular follow-up with the implementing partners to ensure the timely implementation of the projects, donor compliance
• Conduct weekly follow up with partners and provide inputs to the Senior Project Manager to inform about the weekly progress.
• Participate with Senior Project Manager in monthly and quarterly review meetings with partners
• Conduct initial review of partners’ financial and technical narratives, in collaboration with other relevant departments (Grants/Finance/M&E)
• Conduct initial revision of partners’ financial documentation, budget versus actual (BVA), issues letters, etc. and provide inputs to Senior Project Manager for further action.
• Ensure partner quality of the program through compliance and adherence to RI, donor and national policies, procedures and guidelines, as well as internationally recognized standards.
• Support Senior Project Manager in  liaising internally and with partners with regards to capacity building activities 

Monitoring and Evaluation

• Monitor partners achievement vs. targets and raise concerns to Senior Project Manager as well as partners
• Support Senior Project Manager in liaising internally with M&E and Technical Units and ensure issues identified in partners’ M&E systems/data are raised and followed up with partners
• Support M&E and Technical units in the organization and implementation of project’s impact evaluation and assessments.
• Support Senior Project Manager and other relevant departments during spot-checks of records and other accessible data (not restricted due to privacy)
• Support the Senior Project Manager in contributing to RI’s knowledge management efforts through collating lessons learned and best practices and disseminating to the team and partners

Communication and Coordination

• Develop and maintain regular and transparent supportive communication structures
• Under the guidance of the Senior Project Manager, participate in program unit’s meetings and any other internal/external meeting related to the project.  
• Support Senior Project Manager to update work plan with collecting inputs from other departments.
• Contribute to country program strategies in partnership with organization’s leadership
• Represent RI in coordination meetings as per line manager and/or management request

Qualifications & Requirements:

• Bachelor and/or Master’s degree in a relevant field;
• Minimum two-three years of experience in project management, preferably in health related programs
• Knowledge and familiarity with donor regulations (BPRM, USAID, etc.);
• Fluency in English and Turkish; Arabic an advantage
• Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently;
• Excellent time management skills and resourcefulness with strong attention to detail
• Excellent analytical and organizational skills, and ability to think critically and creatively;
• Excellent interpersonal skills, including patience and diplomacy;
• Must be capable of working both individually and as part of a team.

RI Values:

• We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence.
• We affirmatively engage the most vulnerable communities.
• We value
  • Inclusiveness
  • Transparency and accountability
  • Agility and innovation
  • Collaboration
  • Sustainability

Professional Standards:

All Relief International members (staff, volunteers and interns) are committed to the RI policies such as, RI Code of Conduct, Child Protection Policy, Reporting Conflict of Interest, Reporting Misconduct, Reporting Sexual Exploitation and Abuse. All new comers are expected to adhere to all these policies.

 Disclaimer  Clause: This  job  description  is  not  an  exhaustive  list  of  the  skills,  effort,  duties  and  responsibilities associated with position.

How to Apply:

In case you meet the requirements and that you are interested in the position, please send your CV in English in addition to three professional references to provided in the apply/başvur button before July 06, 2020, stating in the subject “Project Officer“ All candidates must be eligible to work in Turkey"

Please note that the position may be filled before the deadline of submission of the applications