Senior Administrative Assistance
United Nations High Commissioner for Refugees(UNHCR) | Gaziantep |
27.11.2018 | 09.12.2018 |
Administrative Assistant | Uluslararası Organizasyonlar |
Üniversite | Personel |
Tam Zamanlı | 4-9 |
İngilizce (C2, Level 6, Advanced) |
İlan Detayları
IMPORTANT
PLEASE APPLY BY SENDING AN E-MAIL TO turanrec@unhcr.org
IN LINE WITH THE INSTRUCTIONS GIVEN IN THE VACANCY NOTICE
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES
VACANCY NOTICE FOR TEMPORARY APPOINTMENT
Title of Position: Senior Administrative Assistant
Position Number: Temporary Appointment
Category & Level: General Service, GL5
Location: Gaziantep,Turkey
Effective date: as soon aspossible
Duration: initially for 6 months
ClosingDate: 9 December 2018
PREAMBLE
The international obligations of Turkey and its national legislative framework on asylum have shaped the form of the current collaboration with UNHCR. During the last 57 years, UNHCR and Turkey have been working together in close partnership. Turkey has provided the asylum space for persons seeking refuge, and UNHCR has assisted Turkey to determine who is in need of international protection and to enable access to rights by these persons. As the main partner of the Turkish State in the field of international protection, UNHCR Turkey continues to provide legislative and technical support as well as institutional capacity building support to the Directorate General of Migration Management (DGMM) and other national institutions.
As regard Syrian nationals who are hosted in Turkey under a Temporary Protection (TP) framework for Syrian nationals, refugees and stateless, UNHCR’s work is to support the authorities through the provision of technical assistance and strong public advocacy for enhanced responsibility sharing.
UNHCR in Turkey processes cases in close consultation with DGMM for the purposes of resettlement, intervenes to strengthen the protection environment and access to social support mechanisms, and endeavors to find durable solutions for the most vulnerable amongst those who are recognized as refugees provided they meet the criteria of the resettlement countries.
UNHCR in Turkey operates through a branch office in Ankara, with field offices in Gaziantep and Istanbul, as well as field units in Sanliurfa, Hatay and Van.
To find out more information about UNHCR, please visit our website.
ORGANIZATIONAL CONTEXT
The Senior Administrative Assistant normally has no direct supervisory functions though it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. The incumbent will always function under direct supervision of a Senior Officer often Administrative Officer or Administrative / Finance Officer, who is required to monitor the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.
FUNCTIONAL STATEMENT
Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files;
Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents;
Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records;
Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas,
licences, travel arrangements and other similar documents;
Draft correspondence and reports, as required, on general administrative or specialized tasks which
may be of a confidential nature within the assigned area of responsibility; Type correspondence,
documents and reports, some of which may be highly confidential;
Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone
calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of
ministers, government officials and members of the diplomatic corps;
Assist the management to organise and run UNHCR Office and Residential (wherever applicable)
compounds;
Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR;
Prepare attestations and certificates required by the staff members for signature of senior officer;
Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR ;
Any other responsibilities/functions deemed necessary or as delegated by the Head of the office and/or
Supervisor in order to meet the level of the services in the organization
ESSENTIAL MINIMUM QUALIFICATIONS, PROFESSIONAL EXPERIENCE AND REQUIRED
COMPETENCIES
Completion of Secondary education or equivalent technical or commercial school with
certificate/training in Business Administration, Finance, Office Management, Human Resources or other
related field.
Minimum 5 years of job experience relevant to the function;
Computer skills (MS office and People Soft applications).
Fluency in English and working knowledge of another relevant UN language or local language (as
applicable in the duty station).
In offices where the working language is not English, excellent knowledge of working language of duty
station and working knowledge of English.
Managing Resources
Analytical Thinking
Planning and Organizing
DESIRABLE QUALIFICATIONS AND COMPETENCIES
Knowledge in UNHCR Admin and financial rules, procedures and processes;
Knowledge and working experience of MSRP (Peoplesoft);
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Knowledge of another relevant UN or local languages
ELIGIBILITY
External candidates must be legally present in Turkey at the time of application, recruitment and hire. Non-Turkish citizens are required to submit a valid Turkish residence permit at application to be considered.
SUBMISSION OF APPLICATIONS
If you wish to be considered for this vacancy, please submit your Personal History Form (P11) and its
supplementary pages, motivation letter, CV and Turkish residence permit, if applicable, by e-mail with “Your LAST name – Senior Administrative Assistant, GL5, Gaziantep (TA)” in the subject line to:
TURANREC@unhcr.org by 9 December 2018.
Shortlisted candidates will be required to sit for a written test. Only short-listed candidates will be notified. No late applications will be accepted. Female candidates are encouraged to apply.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
REMUNERATION
A competitive compensation and benefits package is offered. The monthly net salary is between TRY 4,640 and TRY 5,824 depending on relevant experience, dependency status and language proficiency. For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations.