SCOPE OF ROLE:
Reports to: Finance & IT Manager
Staff reporting to this post: n/a
KEY AREAS OF ACCOUNTABILITY:
Sub-grant Management and Monitoring:
• Responsible for ensuring that all partnership expenditures are compliant with Save the Children and donor
policies for the delegated partners.
• Participate in conducting finance and award elements of new partner capacity assessments and partner award
risk assessments.
• Review/verify partner expenditure reports, through direct visits or remotely.
• Ensure that all partnership financial information is stored electronically in line with SCI policy and
procedures.
• Support Finance & IT Manager in review of completeness of partner financial records.
• Support with conducting audits of final partner financial reports.
• Carry out cash disbursements to partners based on sub-grant agreement payment schedules.
• Provide direct and remote support to partners in relation to completion of finance reports and submission
of financial documents
• Under overall supervision of Finance & IT Manager, prepare the cash monthly forecast for delegated
partners.
• Maintain finance sub-agreements tracker and update it on monthly basis.
• Review partners’ proposal budgets to ensure costing is appropriate to proposed activities.
• Prepare/Review the partners’ expenditures GLACOS.
• Support awards/program teams in preparation of end of award letters detailing accepted, disallowed and
queried costs, and where applicable any balances owed to or from partners
• Track partner advances and reported expenditures and provide regular updates to area office finance
management and budget holders
• Ensure that partner expenses are posted to FIS (Agresso) in time and amounts owed to and from partners
are monitored and cleared in time.
Partner Capacity Building:
• Conduct periodic reviews, spot checks and capacity assessments to identify support needed to build
partners’ capacity in finance management
• Support partners by providing finance and awards trainings and capacity building initiatives to finance and
non-finance staff, through direct coaching, group work, direct and remote support
• Lead on development and implementation of capacity strengthening plans for delegated partners.
• Support partners in preparation of proposal budgets, review proposed budgets to ensure costing is
appropriate to proposed activities
• Work closely with the new local partners to review their policies and get them in line with SCI level by
facilitating capacity strengthening initiatives
• Work closely with partners to ensure money transfers to Syria are in line with SCI policies and Turkish law,
framework agreements with money transfer agents are compliant, PTT ways of working is respected,
exchange rate loss/profit kept under control and the overall process is properly documented.
• Support in assessing the software and the finance process for the partners, provide the recommendations
and the guidelines.
Cash Transfer Programming:
• Work closely with programme and finance staff to ensure SCI standard operating procedures and financial
monitoring systems for cash/voucher transfers are complied with.
• Ensure reconciliation requirements are fulfilled for cash grant accounts for delegated partners.
• Providing complete, timely and accurate financial data for cash transfer programming stakeholders.
• Support in any necessary training and lessons learning exercise related to cash transfer programming.
• Work with relevant programme teams to oversee preparation for, and implementation of, distribution
process (cash or vouchers).
Budgeting and Reporting:
• Support programme and awards teams on proposal budget preparation and modifications by reviewing and
advising on proposed costs and justifications to make sure budget proposal is reasonable and realistic for the
project needs and is complaint per internal and external policies.
• Prepare proposal budget portion of shared costs ensuring full recovery and fairness of allocation, support
preparation of master budget and forecast.
• Ensure that a proper staffing funding and other shared costs plan is maintained, accurate budget codes are
provided for new recruitments and funding gaps are periodically calculated and shared with the management.
• Ensure provision of accurate and timely financial reports for the donors and monthly BvAs.
• Reconciles all the country donor financial reports within the system before submission to donors/members
ensuring they match with data.
• Support in preparing staffing costs allocation to awards/holding codes and share costs allocation on monthly
basis in line with SCI policies and procedures.
• Support development and maintenance of trainings on budgeting, financial policies, and financial system and
reporting tools, and provide these training to relevant stakeholders.
• Participate in awards controlling processes and support budget holders by updating the forecast for each
award on monthly basis for both partners & SCI lines.
• Support in preparing the shared cost allocation on monthly basis by updating the office operation cost
coverage in line with SCI shared cost allocation methodology and document the process in addition to prepare
the offline sheet for posting.
Accountancy & Internal Control:
• Support Finance & IT Manager in monthly financial closing and ensures accuracy of reports to be submitted
to main office.
• Ensure proper tracking and analysis of debtors and creditors (staff advances, prepayments, accruals and
other liabilities), reconcile and prepare/post corrective and adjusting journal entries.
• Support to Finance & IT Manager to ensure accuracy of balance sheet items and prepare monthly, quarterly
and annual Balance Sheet schedules with supporting schedules as per requirement in timely manner
Cash Management and Banking
• Support Finance & IT Manager to manage the cash flow to ensure timely and secure transfer of funds to
meet program needs.
• Compile monthly cash requests from budget holders and ensures adequate and timely flow of funds to the
field offices
• Review the monthly payroll calculation for area office and verify related taxes are reflected accurately.
• Provide assistance to staff on processing documents for travel, advance, expense claims, payment requests
etc. and oversee requests for payments/advances/reimbursements.
• Review area offices operation cost, make sure that required documents are in place and prepare vouchers.
• Prepare payment requests and organize the transfer for the payments.
• Review all procurement documents to ensure proper procedure is followed, ensure official supporting
documents are attached, and amounts are accurate.
• Keep financial archiving system for area office up to date.
KILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save
the Children values
Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own
personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale
Collaboration:
• Approachable, good listener, easy to talk to;
• builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
• Develops and encourages new and innovative solutions
Integrity:
• Honest, encourages openness and transparency, builds trust and confidence
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