Senior Finance Officer

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.Dünya Doktorları Derneği

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.

Hierarchical & Functional links

Based in Istanbul, the Senior Finance Officer works under the responsibility of the Accounting & Finance Manager.

Essential Duties

Cash Flow Management

Accountancy and Archiving

Financial Management

Other Duties

Responsibilities

Cash Flow Management

For cash payments:

Check the financial compliance of the purchase and payments files. Verify and validate invoices, receipts, and all financial documents to justify the expenses. Ensure payments are duly authorized.

After verification and validation of the supporting documents, hand over the files to the Finance officer who will proceed with the cash payments.

Weekly control of the cashboxes handled by the Finance officer and make sure that the cash count corresponds to the balance in the accountancy software.

For bank payments:

After receiving the purchase and payments files from Accounting manager, prepare the payment by bank transfers (payments to suppliers). At a later stage, take over the financial compliance of the bank payments.

After receiving the payroll information, prepare the salary payments request and send it to the bank.

Communicate with the suppliers regarding to invoice payment, when required.

Follow up on tax & SGK payments with Legal Accountant and prepare the payment by bank transfers.

Ensure proper documentation is kept according to DDD rules and procedure as well as Turkish regulations.

Provides substantive support/advice and guidance to other departments regarding financial policies and procedures when needed.

Liaise with the banks when needed.

Accountancy and Archiving

Day-to-day bookkeeping into SAGA software (cash and bankbooks), in accordance with the accountancy and budgetary framework.

Ensure proper recording and allocation in saga entries .

Ensure records are up to date.

Make daily back-ups of all data.

At the end of the month, proceed with the accountancy closure and prepare monthly accountancy package of the coordination office (Cash counts, Advances closing, monthly bank reconciliation, ensure supporting documents are online with requirements);

Preparing and archiving all necessary documents for monthly accountancy of the coordination office in accordance with DDD procedures.

Follow the original invoices with the bases, sending them to Legal Accountant office.

Supervising the scanning and archiving done by the Finance assistant.

Financial Management

Support in the preparation of audits (preparation of books, documentation, etc.);

Liaise with the Legal Accountant to do reconciliation between his/her bookkeeping and DDD bookkeeping.

Support the Accounting manager to prepare quarterly report on expenses linked with support versus activities.

Other Duties

Perform other clerical/administrative duties as assigned.

Back up the Accounting manager when needed.

Reporting

Provide regular reporting to the Deputy Genco and to the senior team management.

Participate in the production of on-demand situation report (SITREP) by providing relevant data related to your position.

Provide a Mission report and/or Handover document at the end of the assignment.

Expected profile

Knowledge & Qualification

3-5 years of similar experience

knowledge of SAGA software is an asset.

knowledge of ECHO rules and other donors.

Fluent in English. Turkish, Arabic is an asset.

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

How to apply:

To apply for the position, please click here.

The deadline for submitting the applications is 03/01/2021.

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.