Vacancy Notice Number:
Senior Project Assistant (Beneficiary Data Management)
6 months Special Short Term Graded Contract (G6)– with possible extension
Deadline of Applications:
09 December 2020
Number of People to be hired
Internal and External Candidates
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to end forced migration and/or improve displacement conditions. IOM also has a leading role in both the S/NFI and WASH Clusters, participates in coordinated humanitarian responses, and engages in inter-agency collaboration to meet the needs of affected-persons and contribute to their protection.
As a member of the UN Humanitarian Country Team in Syria and all concerned neighbouring countries (Jordan, Lebanon, Iraq, and Turkey), the IOM Director General has activated the L3 Emergency SOPs to enhance organizational humanitarian assistance and priorities related to IDPs, refugees and returnees, and is actively participating in the emergency response within this rapidly changing humanitarian context. Security Council Resolution 2553 will supersede earlier adopted SCR 2449, 2191, and 2165, allowing the UN and its partners to provide cross border assistance from Turkey to Northern Syria.
Per HNAP Demographic Survey (September 2020), over 6.5 million individuals (32% of Syria’s total population) are internally displaced persons (IDPs). The end of 2019 and start of 2020 were marked by significant military operations, whereby the Government of Syria and its allies launched an offensive in the north of Syria. This resulted in large-scale displacement, with over 800,000 IDPs fleeing to opposition-held areas in northwest Syria. Approximately 1.2 million IDPs are currently residing in Aleppo governorate, while 1.7 million IDPs are currently residing in Idleb governorate. The total population of opposition-held areas in northwest Syria (NWS) stands at approximately 4.3 million people. Consequently, IDPs constitute over half of the population in opposition-held areas in NWS. The high ratio of IDPs to the hosting population has put a strain on already overstretched hosting capacity in these areas.
Under the overall supervision of the Project Officer (Shelter/WASH) and the direct supervision of the Project Support Officer (Shelter/WASH), the incumbent will provide assistance in the implementation of the cross-border Shelter/WASH projects by performing data management tasks related to all Shelter/WASH projects.
Major Duties and Responsibilities:
- Assist in monitoring data collection of implementing partners, including cleaning, analysis, and improving the reliability of provided data and information, utilizing relevant software such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc.
- Support the overall data management of IOM’s Shelter and WASH projects, including development and management of beneficiary and indicator tracking tools, and verification of beneficiary lists.
- Provide specialized support in reporting and analyzing qualitative and quantitative data, assuring data consistency, giving statistical information, and mapping of collected data.
- Provide technical support and capacity building to implementing partners in the development and improvement of their data management systems (Kobo surveys, tracking tools, information sheets, and other data visualizations).
- Support the design and production of needed input/output forms, reports, updates and other documentation materials for the databases systems in coordination with implementing partners.
- Work closely with IOM’s Information Management and Monitoring and Evaluation Units, to ensure compatibility and consistency in data updates.
- Maintain an organized archive system for all project data and ensure backup availability on IOM’s servers.
- Support in consolidating project data for reporting purposes and provide customized charts and maps as required with visualizing data of projects on visual platforms.
- Keep up to date with developments in data protection principles and policies, particularly within the realm of Humanitarian Action, and ensure adherence to relevant data protection principles.
- Identify needs and areas for improvement of data collection in Shelter and WASH projects.
- Support in the sharing and dissemination of information products to relevant actors, including the S/NFI and WASH clusters and external partners.
- Perform such other duties as may be assigned.
- University degree in Information Management/Technology, Computer Science, Software Engineering, Statistics, Geography, or a related field from an accredited academic institution with four years of relevant professional experience; or
- Completed High School degree from an accredited academic institution with six years of relevant professional experience.
- Experience in Information Management related tasks, including data collection, cleaning, and analysis, and development of Information Management Products;
- Experience with handling confidential data and demonstrated understanding of different data collection methodologies;
- Experience in analyzing statistical information; Experience in drafting survey questionnaires and reports on social humanitarian operations;
- Advanced use of Microsoft softwares such as Word, Excel (pivot tables, functions etc.), and PowerPoint;
- Advanced experience in the use of Information Management related software such as Excel, SPSS/R, KoBo toolbox, Power BI, and GIS;
- Experience working in Humanitarian operations; Experience in emergency operations and programme design that includes support to displaced populations and refugees, as well as practical application of SPHERE standards and indicator tracking;
- Experience leading or supporting capacity building of staff or sub implementing partners;
- Experience working with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting;
- Familiarity with the Syrian context;
- Experience with external engagement (donors and OCHA Clusters), including communicating and report writing in English.
- Fluency in English and Arabic is required.
- Working knowledge of Turkish is advantageous.
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24 06610, Çankaya, Ankara Turkey by the end of 09 December 2020.
Please note that only shortlisted candidates will be contacted.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.