Vacancy Notice Number:
Senior Project Assistant (PSEA)
6 Months Special Short Term Graded Contract-with possible extension (G6)
Deadline of Applications:
18 November 2019
Number of Vacant Positions:
The protracted conflict in Syria has exposed large portions of the population to devastating humanitarian conditions. Eight years into the crisis, over 13 million people are still in need of humanitarian assistance inside Syria, including 6. 1 million internally displaced. With large-scale population displacements, increased poverty levels and limited livelihood options, the most affected communities are highly dependent on humanitarian aid. Moreover, the social fabrics and support systems have been severely disrupted, leading to limited individual and community capacities to address protection risks and incidents.
In a context where access is limited and remote management and monitoring modalities are often used to deliver assistance, humanitarian workers are in positions of substantial power over the community, and such dynamics leave open the risk of humanitarian workers to abuse this power imbalance to exploit and abuse the affected population and beneficiaries.
Findings from past Whole of Syria assessments and Humanitarian Needs Overview established a high prevalence of Gender Based Violence (GBV), including sexual exploitation and abuse (SEA). SEA refers specifically to acts committed against members of the affected population by humanitarian actors, including international and national personnel of the United Nations (UN) and of non-government organizations (NGOs). SEA represents a failure on the part of humanitarian organizations to provide protection and care for communities, especially for the most vulnerable members of the population.
Under the overall supervision of the Head of Sub Office (ESEM) and direct supervision of the PSEA Senior Coordinator based in Gaziantep, the incumbent will be responsible for the day to day support to the activities of the PSEA team, to follow up on programmatic initiatives and administrative tasks.
Major Duties and Responsibilities:
- Provide administrative support in the project implementation including filing, preparing purchase and payment requests, following up of delivery and progress of activities and preforming other financial activities in coordination with procurement and resource management unit.
- Coordinate with partners on the drafting of planned activities and submission of weekly, monthly and quarterly reports in a timely manner, and review and provide feedback accordingly.
- Track capacity building records for IOM and partners’ project staff, and coordinate meetings and appointments with the PSEA Network members, including preparation of agenda and minute taking.
- Attend protection, protection from sexual exploitation and abuse (PSEA), and gender workshops.
- Prepare meeting minutes for all meetings attended by PSEA management.
- Conduct ongoing trend analysis on issues that may impact the protection environment in NW Syria, understand and identify the needs and the capacities of the persons of concern and advise the PSEA team and the partners accordingly, highlighting the specific needs of women and men, children, youth and older persons, persons with disabilities and marginalized groups.
- Attend cluster and other PSEA related meetings and/or fora as required and if necessary.
- Draft purchase requisition (PR) and follow up with procurement and finance units and assist in planning and monitoring of programmes and budgets.
- Prepare and draft correspondences within the PSEA programme.
- Translate correspondences, briefings and other documents from English to Arabic and vice versa.
- Conduct presentation management and training sessions to IOM staff and the implementing partner staff in close coordination with the PSEA Coordinator.
- Organize and arrange safe-keeping of files such as partners’ agreements, individual cases, and arrange data in excel sheets to retrieve numbers for reporting
- Act as focal point for PSEA related queries from other units.
- Assist the PSEA coordinator if and when needed.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- University degree in Political Science, International Relations, Sociology, Law, Social Science or a related field from an accredited academic institution, with four years of relevant professional experience; or
- Completed High school degree from an accredited academic institution, with six years of relevant professional experience.
- Experience in the field of Protection (including specific knowledge of PSEA, GBV, Child Protection, PSS);
- Experience in emergency operations and liaison with other UN and non-UN humanitarian actors;
- Understanding of complex social-political environments;
- Knowledge of the Syrian conflict and its impact on the affected population;
- Fluency in English and Arabic is required.
- Working knowledge of Turkish is an advantage.
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity:
Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.
- Integrity and transparency:
Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies – behavioural indicators level 2
• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
- Delivering results:
•Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
- Managing and sharing knowledge:
•Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.
• Proactively seeks responsibility in delivering towards the goals of the Organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable
•Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
• Listens and seeks to understand without bias, and responds appropriately.
• Shares information and keeps others up to date; actively seeks others' views and ideas and respects their contribution.
Managerial Competencies – behavioural indicators level 2
• Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
• Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.
• Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.
• Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support.
- Empowering others and building trust:
•Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.
• Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.
• Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.
• Gives proper credit to others, shows appreciation and rewards achievement and effort.
- Strategic thinking and vision:
•Aligns own actions to the Organization’s vision, values and mandate.
• Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.
• Identifies key issues/priorities in complex situations and how they may be related to one another
• Clearly communicates links between the Organization’s strategy and the work unit’s goals.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail by the end of 18 November 2019.
Please note that only shortlisted candidates will be contacted.
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