Senior Project Assistant (Recovery and Stabilization) (Ref: SVN#TR/2023/14)

IOM İzmir
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Vacancy Notice Number:

SVN#TR/2023/14

Position Title:

Senior Project Assistant (Recovery and Stabilization)

Classification:

6 months Special Short Term Graded Contract (G7)– with possible extension

Duty Station:

Izmir - Türkiye

Deadline of Applications:

7 February 2023

Number of Vacant Positions:

1

Eligibility:

Internal & External Candidates

 

General Functions:

The ongoing conflict in Syria has created surges of people crossing the borders into neighbouring countries. Host governments and humanitarian actors, including IOM, are providing relief assistance and protection to this extremely vulnerable population living with host families and, to a lesser extent, in camps. The large number of Syrian refugees is posing a growing challenge to reception communities’ capacity and host government’s response mechanisms. As of June 2022, Türkiye is hosting 3.6 million Syrian refugees. Over 49,000 reside in 7 camps across Southeast Türkiye and the remaining live outside of camps. Of those living outside of camps, the majority are spread across the border provinces of Gaziantep, Hatay, Sanliurfa, Kilis, Mardin as well as in Istanbul, Izmir, Mersin, Bursa and Adana.

In October 2014, the Government of Turkey adapted the Temporary Protection (TP) Regulation that extends protection and assistance to all Syrians in Turkey and provides refugees with rights and duties and the framework to access health care, education, and social assistance.

IOM's strategy for Turkey as indicated in the 3RP (Regional Refugee and Resilience Plan) is three-pronged; firstly, i) provision of humanitarian assistance focusing on the distribution of food, non-food items, cash vouchers, winterization and provision of transportation, ii) to ease the burden on national and local structures through the establishment of multi-service community centers offering protection and social stabilization for the refugees as well as increase access to education and iii) supporting the resilience of refugees and host communities through livelihoods, community stabilization, shelter and income generating activities.

Under the overall supervision of the Senior RSU officer and the direct (administrative) supervision of the Head of Field Office Izmir, and technical supervision of project support officer (RSU) the incumbent will provide coordination and follow up on the preparation and implementation of all recovery and stabilization projects in Izmir province.

 

Major Duties and Responsibilities:

  1. Retrieve, compile, summarize, analyze, and present information/data on specific project topics. Draft Daily, Monthly reports for management and stakeholders on recovery and stabilization projects in line with donor request; maintain updates and progress reports as required by IOM standard procedures.
  2. Lead the implementation of all RSU activities (Livelihoods, shelter, Community stabilization and CBI) under Izmir sub office and the Aegean region.
  3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
  4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
  5. Technically supervise all RSU staff in the implementation of all RSU projects the Aegean region.
  6. Contribute significantly to project formulation and design both technically and financially to respond specific needs through handling all the documents under the Recovery and Stabilization Unit Such as: Preparation of, BoQs, Technical Specifications, admin documents and follow up procurement and financial procedures.
  7. Work with the technical team in the plan, design and implementation of projects that includes drafting Architectural, Structural, and mechanical designs, Scope of work, cost estimation, selection of materials, equipment requirements and technical specifications.
  8. Monitor the implementation process on the ground and support the field engineers by participating in the field visits.
  9. Actively engage in knowledge sharing and also improve professional skills.
  10. Generate info sheets reflecting the unit’s work. Maintain project documents/ records.
  11. Assist the recovery and stabilization Officer with all aspects of the implementation of IOM’s recovery and stabilization projects, including assisting with procurement/financial procedures, and drafting written reports.
  12. Coordinate with MEAL to ensure that timely conduction of beneficiary verification, QA/QC and Post Distribution Monitoring; particularly managing the Accountability to Affect Population (AAP) response mechanism. and liaison with the Protection Unit to ensure protection is mainstreamed and disability inclusion across all activities.
  13. Perform any other relevant tasks as required.

 

Required Qualifications:

Education:

  • University degree in Architecture, Civil Engineering, or a related field from an accredited academic institution with five years of relevant professional experience.; or
  • High school diploma with seven years of relevant professional experience.

 

Experience:

  • Experience in project management and implementation.
  • Experience in a shelter/ NFI, Cash, Livelihoods, WASH operations and contract management as part of the Syria response is an advantage.
  • Proven team management in humanitarian environments with successful examples of local staff management.
  • Experience in implementing climate change adaptation and/or disaster risk reduction.
  • Understanding of relevant international standards
  • Experience liaising with Government counterparts and humanitarian partners.
  • Knowledge of the Syrian conflict and its impact on the affected populations.
  • Working experience in the region is an asset.
  • Proficient use of Microsoft Office such as Excel, PowerPoint, and other software.
  • Proficient use of engineering software Autodesk (AutoCAD).
  • Effectively coordinates actions with other implementing partners.
  • Good organizational and administrative skills
  • Statistical analysis techniques
  • Knowledge of electronic survey tools (Kobo).

 

Languages:

  • Fluency in English and Turkish is required.
  • Working knowledge of Arabic is advantageous.

 

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity: Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
    • Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
    • Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
    • Challenges prejudice, biases and intolerance in the workplace.
  • Integrity and transparency: Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
    • Delivers on commitments; manages the organization’s resources reliably and sustainably.
    • Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
    • Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
    • Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
  • Professionalism: Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
    • Seeks to raise professional standards in self and others through daily work and activities.
    • Adapts quickly to change and is decisive and versatile in face of uncertainty.
    • Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
    • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

 

Core Competencies – behavioural indicators level 2

  • Teamwork:
    • Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
    • Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
    • Shares credit for team accomplishments and ensures that the contribution of others is recognized.
    • Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
  • Delivering results:
    • Produces high-quality results and workable solutions that meet clients’ needs.
    • Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
    • Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
    • Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
  • Managing and sharing knowledge:
    • Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
    • Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
    • Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
    • Contributes to an environment that is conducive to innovation and learning.
  • Accountability:
    • Proactively seeks responsibility in delivering towards the goals of the Organization.
    • Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
    • Stands by the actions of team or department, publicly accepting ownership.
    • Takes responsibility of own shortcomings and those of the work unit, where applicable
  • Communication:
    • Speaks and writes clearly and effectively.
    • Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
    • Listens and seeks to understand without bias and responds appropriately.
    • Shares information and keeps others up to date; actively seeks others' views and ideas and respects their contribution.

 

Managerial Competencies[1] – behavioural indicators level 2

  • Leadership:
    • Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
    • Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.
    • Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.
    • Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support.
  • Empowering others and building trust:
    • Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.
    • Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.
    • Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.
    • Gives proper credit to others, shows appreciation and rewards achievement and effort.
  • Strategic thinking and vision:
    • Aligns own actions to the Organization’s vision, values and mandate.
    • Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.
    • Identifies key issues/priorities in complex situations and how they may be related to one another.
    • Clearly communicates links between the Organization’s strategy and the work unit’s goals.

 

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

Please be advised that female candidates are highly encouraged and that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Türkiye will be considered.

 

How to Apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating  name of the position applied with its VN number in the subject line of the e-mail to iomtrjobs@iom.int or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sokak No:24 Cankaya, Ankara by the end of 7 February 2023.

Please note that only shortlisted candidates will be contacted.

 

[1] As applicable.

IOM

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
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