Vacancy Notice Number:
Senior Project Assistant (Shelter and WASH)
Gaziantep – Turkey
6 months Special Short Term Graded Contract (G6)– with possible extension
Deadline of Applications:
23 October 2019
Number of People to be hired
Internal and External Candidates
The International Organization for Migration is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to end forced migration and/or improve displacement conditions. IOM also has a leading role in the Water, Sanitation and Hygiene (WASH) Cluster, participates in coordinated humanitarian responses, and engages in inter-agency collaboration to meet the needs of affected-persons and contribute to their protection.
As a member of the UN Humanitarian Country Team in Syria and all concerned neighbouring countries (Jordan, Lebanon, Iraq, and Turkey), the IOM Director General has activated the L3 Emergency SOPs to enhance organizational humanitarian assistance and priorities related to IDPs, refugees and returnees, and is actively participating in the emergency response within this rapidly changing humanitarian context. Security Council Resolution 2449 will supersede earlier adopted SCR 2191 and 2165, allowing UN and its partners to provide cross border assistance from Turkey to Northern Syria in 2019.
Per HNAP Demographic Survey (July 2018), over 6 million individuals (31% of Syria’s total population) are internally displaced persons (IDPs). Approximately 32% of Syrian IDPs are currently residing in Aleppo (18% of total IDP population) and Idleb governorate (14% of total IDP population). The first half of 2018 was marked by significant military operations by the Government of Syria, and changes in control of large parts of Syria, which resulted in displacements from previously besieged enclaves and opposition-held areas (such as Eastern Ghouta, Northern Homs, Dara’a, and Q’neitra) to the remaining de-escalation zone in Northwest Syria. These additional IDPs put strain on already overstretched IDP hosting capacity in these areas.
Under the overall supervision of the Programme Coordinator and direct supervision of the Project Officer (Shelter / WASH), the incumbent will provide engineering technical assistance in the implementation of the cross-border Shelter and Water, Sanitation and Hygiene (WASH) program activities.
Major Duties and Responsibilities:
- Provide specialized engineering assistance for the daily planning, implementation and monitoring of project activities related to IOM Shelter and Water, Sanitation and Hygiene (WASH) projects within the cross-border response to the Syria crisis, especially rehabilitation of unfinished houses, repair of damaged houses, water trucking, site upgrading and maintenance, rehabilitation and construction of drainage systems, distribution of hygiene kits and any Shelter & WASH related activities in NW Syria.
- Work closely with sub implementing partners to coordinate, support, and monitor site plans, Bill of Quantities and technical specifications for all proposed Shelter & WASH activities in NW Syria. Verify conformance to technical quality, based on both SPHERE, Shelter & WASH cluster guidelines.
- Regularly review sub implementing partners weekly construction/ distribution reports and verify if the construction carried out by the sub-implementing partners and contractors are according to the drawing and specification originally approved by IOM.
- Create and design Shelter & WASH technical tools, surveys and BoQs and train the sub-implementing partners on using them.
- Work closely with the Shelter & WASH Project Officer and Assistants to support the technical issues of the project activities.
- Submit weekly progress reports to the Project Officer.
- Assist in all the technical aspects of the Shelter & WASH projects in compliance with IOM’s policies and procedures and adhered to in a timely and efficient manner and within the budget.
- Support other cross-border units, such as CCCM in any construction related activities and provide guidance on BoQs and implementation quality.
- Develop weekly monitoring plans and share them with IOM third party monitors.
- Review third party monitoring reports and provide feedback to sub implementing partners and Project Officer on project implementation quality.
- Work closely with M&E unit in the PDM process and support in developing M&E technical assessments and tools.
- Closely coordinate and follow up with the Resource Management Unit in all aspects of the Shelter & WASH BEAC meetings and make sure the IPs are following transparent procurement process in identifying contractors.
- Perform such other duties as may be assigned.
- University degree in Architecture, Civil / Environmental Engineering or a related field from an accredited academic institution, with four years of relevant professional experience; or
- Completed High school degree from an accredited academic institution, with six years of relevant professional experience.
- Experience in remote project management, preferably in the Syrian crisis;
- Experience in Shelter & WASH activities, specifically Shelter repair and rehabilitation and camp infrastructure activities;
- Experience in developing M&E tools and assessments;
- Proficient use of Micosoft softwares such as Excel and PowerPoint and other software such as Autocad, SPSS, KoBo toolbox, DropBox, etc;
- Experience working with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting.
- Fluency in English and Arabic is required.
- Knowledge of Turkish is advantageous.
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24 06610, Çankaya, Ankara Turkey by the end of 23 October 2019.
Please note that only shortlisted candidates will be contacted.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.