General Functions:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM opened its first offices in Turkey in 1991 and is now one of the largest globally with over 1,000 staff in 15 different locations across the country, with the main office in Ankara, and sub-offices in Istanbul and Gaziantep. IOM Turkey manages a portfolio of over 50 projects in the areas of migration management, emergency response, community stabilization, and resettlement. To effectively manage a large and complex programme portfolio, IOM Turkey has established a centralized Project Development & Reporting Unit based in Ankara with additional staff in Gaziantep. IOM Turkey is therefore seeking an incumbent to support programme development and donor liaison efforts, particularly in the scope of migration management. This portfolio includes projects within the scope of assisted voluntary return, assistance for vulnerable migrants, integrated border management, labour migration, integration, migration health, migration, environment and climate change, counter migrant smuggling, and migrant presence monitoring.

Under the overall supervision of the Project Development Officer, and the direct supervision of the Programme Support Officer, the successful candidate will support the Project Development & Reporting Unit by facilitating procedures related to partnership strategies, programme development, and donor liaison.

Major Duties and Responsibilities:

1. Provide support to program management for the preparation of high quality and timely project proposals and concept notes, including the consolidation, editing and revision of submissions to ensure the quality and relevance of all products aimed for external audiences;
2. Assist the coordination of the relationships with key partners, particularly Turkish government focal points, and ensure the proactive coordination, monitoring and facilitation of IOM’s programming;
3. Provide technical support to the Project Development and Reporting Unit and other senior managers in the preparation of meetings and other consultations with donors, including the preparation of notes, briefs and other materials;
4. Provide updates on donor profiles and donor intelligence;
5. Identify opportunities to secure traditional and non-traditional resources including funding through the European Union Instrument for Pre-Accession Assistance;
6. Share knowledge and enhance organizational effectiveness through the development and use of templates, tips, mechanisms and guidelines to support resource mobilization and programme development;
7. Train staff in project development and reporting under the rules and regulations provided in the IOM Project Handbook, as well as adapt these trainings in Turkish language and operational context to develop capacity of local partners such as Government of Turkey and NGO personnel.
8. Assist in drafting and editing reports for donors and the Country Office (CO) in English.
9. Maintain a thorough understanding of IOM Turkey-implemented programs, projects and activities, general and specific donor requirements;
10. Assist in collating and implementing the Project Development/Reporting Unit Work Plan including updating project-related data in IOM’s portals and internal reporting matrices, including PRIMA;
11. Keep accurate and pertinent records of all correspondence, project development and reporting files, and other Project Development and Reporting-related information;
12. Undertake duty travel within Turkey as required.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education and Experience:

• University degree in English, Politics, International Relations or a related field from an accredited academic institution, with four years of relevant professional experience; or
• Completed High school degree from an accredited academic institution, with six years of relevant professional experience;
• Excellent command of English;
• Proven experience in working, editing and writing documents in English;
• Proven experience working in the field of resource mobilization or project development;
• Experience in, technical writing and editing, preferably in the international development/humanitarian sector; working knowledge of donor liaison and project development an asset;
• Experience in design and facilitation of training/educational events;
• Proven strong organizational skills and practical experience of how to multi-task, prioritize and work independently.

Languages:

• Fluency in English and Turkish is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity:

Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

• Challenges prejudice, biases and intolerance in the workplace.

• Integrity and transparency:

Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

• Delivers on commitments; manages the organization’s resources reliably and sustainably.

• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

• Professionalism:

Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

• Seeks to raise professional standards in self and others through daily work and activities.

• Adapts quickly to change and is decisive and versatile in face of uncertainty.

• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core Competencies – behavioural indicators level 2

• Teamwork:

• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.

• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.

• Shares credit for team accomplishments and ensures that the contribution of others is recognized.

• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

• Delivering results:

•Produces high-quality results and workable solutions that meet clients’ needs.

• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.

• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.

• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

• Managing and sharing knowledge:

•Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.

• Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.

• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.

• Contributes to an environment that is conducive to innovation and learning.

• Accountability:

• Proactively seeks responsibility in delivering towards the goals of the Organization.

• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.

• Stands by the actions of team or department, publicly accepting ownership.

• Takes responsibility of own shortcomings and those of the work unit, where applicable

• Communication:

•Speaks and writes clearly and effectively.

• Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.

• Listens and seeks to understand without bias, and responds appropriately.

• Shares information and keeps others up to date; actively seeks others' views and ideas and respects their contribution.

Managerial Competencies[1] – behavioural indicators level 2

• Leadership:

• Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.

• Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.

• Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.

• Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support.

• Empowering others and building trust:

•Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.

• Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.

• Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.

• Gives proper credit to others, shows appreciation and rewards achievement and effort.

• Strategic thinking and vision:

•Aligns own actions to the Organization’s vision, values and mandate.

• Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.

• Identifies key issues/priorities in complex situations and how they may be related to one another.

• Clearly communicates links between the Organization’s strategy and the work unit’s goals.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

Please be advised that female candidates are highly encouraged and that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.

How to Apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating  name of the position applied with its VN number in the subject line of the e-mail by the end of 23 January 2020.

Please note that only shortlisted candidates will be contacted.