Supply Manager

Dünya Doktorları Derneği İstanbul
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Bu ilan yayından kaldırılmış Görüntülenme : 3667

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İlan Detayları

Dünya Doktorları Derneği

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Derneği (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

Please visit www.dunyadoktorlari.org.tr to learn more.

 

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS) services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities Afrin provinces and Idlib to deliver health-related services to IDPs. 

 

Hierarchical & Functional links

Based in Istanbul, the Supply Manager will work under the responsibility of the Logistics Coordinator

 

Essential Duties

Leadership and management of the Coordination Office procurement function

Procurement Management, Planning and Reporting

Policies, Procedures and Systems

Advisory Role

Reporting

Other related tasks

 

Responsibilities

Leadership and management of the Coordination Office procurement function

Lead the procurement department in effective and efficient procurement planning and management of resources.

Manage the procurement team towards high standards of performance through clear roles and responsibilities.

Ensure field office staff are technically supported and mentored to fulfil all procurement services.

Lead the continuous improvement of procurement function of Coordination Office to bring efficiency and effectiveness.

 

Procurement Management, Planning and Reporting

Support various teams to prepare annual procurement plans, consolidate procurement plans received from various teams (programs, program support and Field offices) and monitor its implementation.

Prepare and submit monthly procurement and supply chain management report to Logistic Coordinator and provide weekly procurement status reports to relevant staff.

Ensure that procurement data are timely analyzed and used for budget holders for accurate/informed decision making.

Inform wider workflow processes through regular reporting and analytics for continued business improvement.

Maintain market information for effective use of costs/prices for proposal development and day to day operation.

Develop differentiated purchasing strategies for goods and services.

Lead the identification of vendors and assess performance to ensure the Coordination Office has an effective/optimal mix of vendors.

 

Policies, Procedures and Systems

Contribute to implement policies, procedures and operational systems that will ensure smooth running of DDD’s s procurement system and the delivery of an excellent standard of customer service by the procurement team.

Ensure that all required internal controls are in place and followed.

 

Advisory Role

Support purchase department in every base and facilities managed by DDD

Ensure that procurement follow up is timely analyzed and used for senior management and budget holders for accurate/informed decision making.

Provide proactive, rigorous and logical methods to solve procurement related challenges.

 

Reporting

Provide reporting on regular activities to the Line-Manager

Contribute to monthly reporting done to DDD Management;

 

Other tasks

Provide a mission report and/or handover document at the end of contract.

Any other related DDD tasks as assigned by supervisor/line manager.

 

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

 

Expected Profile

Knowledge & Qualification

Logistics related degree / Finance degree / Management degree or Business Administration degree

Experience

4 years in logistic in INGO or 8 year in private sector

Experience as finance auditor is a plus

Languages

Required: Turkish and English (oral and written)

Preferred: Arabic (oral and written)

IT & Equipment

Good proficiency with Microsoft package

Intellectual & Physical

Capacity of stress resistance

Team Management & Delegation

2 years of team management experience

Negotiation

Strong negotiation skills

General Qualities required:

Diplomatic;

Flexibility and capacity of adapt to complex and changing contexts;

Ability to work in an international context and collaborate with international and national experts;

Familiar with multicultural environment;

 

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

How to apply:

Please apply with your CV including max. 1 page motivation letter in ENGLISH through our website 

The deadline for submitting the applications is 17.10.2021

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.
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