Finance Coordinator

1. Scope:

Keep all sections below if not applicable, confirm None. Do not delete the fields.

2. Context

About Relief International

Relief International (RI) partners with communities impacted by conflict, climate change, and disaster to save lives, build greater resilience and promote long-term health and well being.

Currently, RI is active in 14 countries around the world, including some of the most fragile: Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, and Yemen.

Relief International includes the four corporate members of the RI Alliance: Relief International Inc., Relief International-UK, Relief International-France and Relief International-Europe Under our alliance agreement, we operate with a single, shared management structure.

About our Country Program/ Regional Programs

(Insert / select Country Program background or use regional background depending on the role)

Middle East Region

RI operates in six countries in the Middle East region:  Iraq, Jordan, Lebanon, Syria, Turkey and Yemen, with a focus on the four RI sector pillars: Health, WASH, Education and Economic Opportunity.  We employ more than 4,000 staff (direct and indirect) in the Middle East region and implement a range of humanitarian and development programs valued at approximately $70 million USD on an annual basis.

Africa/ Asia Region

RI operates in seven countries in the Africa/Asia region: Afghanistan, Iran, Myanmar, Pakistan, Philippines, South Sudan, and Sudan, with a focus on the four RI sector pillars: Health, WASH, Education and Economic Opportunity. We employ more than 3,000 staff (direct and indirect) in the Africa/Asia region and implement a range of humanitarian and development programs valued at approximately $60 million USD on an annual basis.

1. Job Profile

The Finance Coordinator is to support implementing partners in providing guidance and review of financial transactions and reports. The position is primarily responsible for providing oversight and day-to-day financial support to RI’s implementing partners in close coordination and cooperation with RI’ Finance staff and the project team.

1. Key responsibilities

Accountability and Complexity

• Ensure proper booking, accounting procedures and principles are followed.
• Ensure all vouchers and backup are in line with the donors’ requirements and RI policies and procedures.
• Ensure all the accounting entries and procedures are aligned with the Turkish law’s requirements.

Pre-Award Coordination

• Actively support partners in preparing budgets and in submitting budget amendments when necessary.
• Lead the partnership assessments of potential implementing partners to assess their financial capabilities and set recommendation and improvement plans accordingly.
• Work closely with the Finance Manager in drafting partnership agreement terms relating to advances, reporting and any special conditions relating to finance.

Intra-Award Coordination

• Participate in Partnership Project Opening and Review Meetings, including in relation to financial verification and review of successes, challenges, and lessons learned with the partner, and capture effective finance practices for future partnerships.
• Oversee the financials of implanting partners by conducting spot checks and verifying the financial reports in close coordination with the Finance focal points of both RI and implementing partners.
• Manage partner budgets and actual spending and report any discrepancies/findings to the Finance Manager, the Grants and Reporting focal point, the Awards and Partnerships focal points, and the wider Program team in identifying issues and working proactively and collaboratively with partners to resolve them.
• Work closely with partners in finance related processes and procedures as requested by partners and determined by partner assessment.
• Participate in the review and finalization of the performance of the partner and of the partnership, including successes, challenges and lessons learned.
• Provide high level financial and accounting training and mentoring support to partners’ financial management systems in consultation with the Finance Manager in accordance with partner capacity building plans and as determined by the partner assessments and learnings. 
• Assiss the Finance Manager and Deputy Finance Manager in the efficient conduct of project/donor audit and internal audit exercise where needed.
• Contribute to conducting partners’ appraisal and review of finance report from partners to ensure compliance with relevant RI and donor’s standards and guidelines.
• Present (on a regular basis and ad hoc) to the Finance leadership the financial performance of implementing partners, report challenges and provide suggestions for improvement.
• Engage in grant review meetings, present financial performances and provide technical support for cases related to budget modifications including but not limited to cost and no cost extensions proposals.
• Work as a primary focal point for all financial matters relating to implementing partners.

Post-Award Coordination

• Participate in Partnership Project Closure Meetings, including verification of partners final reports.
• Maintain well-structured soft archiving of partners documentations.
• Verify the partners audit-ready check lists and ensure it is updated by the end of the programs.
• Act as a primary focal point for all audit requests relating to implementing partners.

Accounting

• Daily review for the accounting entries and statements and report any discrepancies.
• Prepare monthly reconciliations.
• Calculate the monthly exchange rate and ensure the correct application of the rates.
• Review the monthly accruals and GL transactions.

Budget VS Actual

• Create task orders for the new projects in alignment with the coding structure.
• Design multi-currency BvA templates for new projects based on approved budgets.

Other

• Contribute to the tendering processes announced by the OPS department.
• Provide training and technical support to the Finance Assistant and Officer.

Behavior and conduct

• Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
• Acts with integrity and holds themselves accountable for being respectful, inclusive and professional.
• Reports any concerns.

1. Person Specification

Skills, knowledge and expertise required for the role.

Essential criteria

• Bachelor's degree/master’s in finance, accounting, economics, and business administration.
• At least 5-7 years of experience in a managerial role as finance, grants, or compliance manager for USAID/BHA, UN agencies, or ECHO-funded projects.
• Strong knowledge of USAID/BHA rules and regulations (CFR 200), cost principles, eligibility, and disallowed costs standards. Also, proven understanding of USAID/BHA reporting requirements and experience managing partnership grant portfolios.
• Excellent MS Excel skills to produce quality financial analysis, master budget, and master cost allocation sheets.
• Excellent financial planning, management, and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities.
• Proven track record of active contribution to providing support across multiple sectors linked with finance-related responsibilities.
• Extensive experience with INGOs with increasing responsibilities, including a proven experience in establishing and running finance/grants/partnership projects, will be considered an asset.
• Strong capacity for attention to detail, problem-solving, and analysis of trends.
• Computer literate (i.e., MS Word, advanced Excel, Outlook, Internet Explorer, and financial systems).
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Require excellent interpersonal, communication, public speaking, and strategic planning skills.
• Require strong English skills in speaking, reading, underspending, and writing. Knowledge of the Arabic language is an added advantage.
• Require excellent analytical and organizational skills and the ability to think critically and creatively.
• Flexible and willing to perform other duties and work irregular hours.
• Demonstrated ability to work and manage across multi-functional units.
• Organized and able to independently manage multiple tasks under strict deadlines.
• Proven ability to understand, streamline and automate complex processes.
• Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.

1. RI Values

Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:

• Integrity
• Adaptability
• Collaboration
• Inclusivity
• Sustainability

How to apply:

In case you meet the requirements and you are interested in the position, please send your CV in English in addition to three professional references to hrturkey@ri.org before October 15, 2024 stating in the subject “Finance Coordinator“

All candidates must be eligible to work in Turkey"

Female candidates are highly encouraged to apply