Finance Officer

CHILD SAFEGUARDING: 

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE: 

To support the financial operations of our organization, this role will help ensure that internal financial records are aligned with statutory accounting and maintain regular communication with our certified public accountant (CPA). The Finance Officer will also follow up on tax and social security obligations.
The ideal candidate should understand financial regulations well and be able to read and interpret year-end financial statements. The role also includes monitoring partner expenditures, tracking the implementation of financial recommendations, managing partner advances, and supporting the close-out of partner agreements.

KEY AREAS OF ACCOUNTABILITY:

Accounting

Legal Records              
•Reconcile internal financial records with statutory accounting records regularly
•Maintain close communication with the external CPA to ensure accurate and timely financial documentation
•Monitor and track monthly tax and social security obligations (e.g., VAT, withholding, stamp tax, SGK)
•Assist in preparing and interpreting year-end financial statements such as balance sheets and income statements 
•Prepare required documentation for audits and reposting periods
•Stay informed on current financial regulations and legal requirements specific to NGOs
•Coordinate with relevant departments to ensure relevant documents of GIK are available and GIK is recorded in accounts books in time with all the supporting documents.

Cash & Bank
•Act as a custodian for the petty cash and cashbook
•Reviewing all documents submitted for payment to ensure proper procedures have been followed and tracking all program and salary advances issued and returned
•Ensure bank signatories are up to date
•Posting all cash and bank transactions into Agresso and ensuring coding and narrative are complete
•Perform weekly cash counts and ensure book and actual balances reconcile and monthly bank reconciliation for all bank accounts

Partnerships
Sub-award Management and Monitoring:

•Verify and ensure that all partnership expenditure spend is compliant with Save the Children and donor policies
•Conduct partner capacity assessments and partner award risk assessments 
•Verify partner expenditure reports, through remote and direct visits, and provide audit summary with recommendations to Finance Manager and Director Finance 
•Conduct periodic financial monitoring visits to evaluate the systems, recommend improvements and monitor implementation of improvements
•Assist awards/program teams in preparation of end of award letters detailing accepted, disallowed and queried costs, and where applicable any balances owed to or from partners
•Liaise with Finance Officer to ensure the timely processing of payments to partners
•Follow-up with partners to ensure timely submission of financial reports
•Track partner advances and reported expenditures and provide regular updates to department management
•Ensure that partner expenses are posted to SCI systems in time and amounts owed to and from partners are monitored and cleared in time.

Others
•Prepare the declaration form for received incomes
•Assist Finance Manager in all month-end procedures, including posting of all transactions, bank -cash reconciliations
•Participate in procurements committees for all country office procurement if needed
•Manage finance assistant/intern in line with SCI objective and appraisal processes, to ensure efficient and effective support him/her received
•Facilitate Finance Manager in preparation for all internal and external audits.
•Perform any other duties and tasks, which are commensurate with the responsibilities and level of the post.
•Provide support as required to the Finance Manager and finance team in monthly and yearly closings.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

•Bachelor’s degree in Finance or Accounting qualification and/or relevant experience in the field.
•At least 3 years of finance/accounting/audit experience is required.
•Experience with management information systems and strong excel skills.
•Turkish and English language is required.
•Excellent attention to detail and accuracy.
•Self-motivated with good time management skills and ability to prioritize workload, anticipate requirements, work to tight deadlines and communicate decisions on a regular basis.
•Ability to operate in a changing environment: adaptable, flexible and supportive approach.
•Strong computer skills, especially on Accounting packages.
•Ability and willingness to work under pressure as part of a professional team.
•Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills.
•Willingness to travel to field offices occasionally

Desirable:
•INGO experience in finance is highly desirable.

Position holder will be based in Hatay & Istanbul, therefore legal right to work in Türkiye is necessary at the time of application. Applications will be evaluated in a rolling basis.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.  

We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday 
All children learn from a quality basic education and that,
Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. 
Save the Children is committed to create a truly inclusive, effective and representative organisational culture, encouraging equity and diversity among its employees and eliminating discrimination. Having a diverse profile of employees, different age groups, backgrounds, cultures, gender identities and expressions, sexual orientation etc., including a range of different experiences and capabilities helps us understand, represent and serve children better. Therefore all qualified applicants will receive equal consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, disability, or age.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.