Grants Assistant

Location: Gaziantep, Türkiye

Timeframe: Subject to Funding – Full Time

BACKGROUND:

Global Communities (GC) Office of Humanitarian Assistance (OHA) has developed a strategy for the organization’s response to the Syria crisis, anchored in a field presence. Specifically, OHA is commencing to respond directly in Syria, intensifying GC’s assistance to Syrian IDPs. This will be done through an approach to programming where projects will be focused on sustainability rather than relief delivery.

GC is a fully registered organization in Türkiye and is currently building its humanitarian response professionals. GC intends to hire a full-time Grants Assistant (SOW herein) to implement projects, while based in Gaziantep through humanitarian assistance programming.    

RESPONSIBILITIES:

GC is seeking a Grants Assistant to be based in Gaziantep. The Grants Assistant reports to the Grants Officer / Coordinator. 

The Grants Assistant is responsible for the following:

• Assist in the carrying out of pre-award assessments of potential grantees (including subgrantees, sub-recipients, and subgrantees) to establish their level of capacity.
• Assist the Grants team in preparing grant (including subgrants, sub-grants) documents, including but not limited to selection memos, negotiation memos, budget reviews, grant agreements, modifications, closeouts, and related correspondences.
• Assist the Grants team in the supervision of Grant implementation (training, meeting with subgrantees, overseeing implementation plans, visiting the grantee operations as required, etc.).
• Support Grants team Coordination of activities with technical departments, Program, and M&E on grant operations.
• Support Grants Officers in the review of liquidation documentation, reports, and other deliverables provided by the Subgrantee.
• Review cash requests & financial reports from subgrantees to ensure the amounts requested are reasonable and in line with the subgrant agreement terms of payment.
• Support the Grants Team in giving appropriate recommendations to subgrantees in areas that need correction or improvement in their systems and procedures.
• Assisting in the checking of the subgrants' financial tracking systems and sharing relevant information with concerned parties as appropriate.
• Assist in the review of documents received from subgrantees.
• Support Grants team on compliance issues. 
• Assist in the compilation of data and preparation of monthly, quarterly, and annual reports.
• Provide updates and reports on grant activities to Program teams and senior staff.
• Open a new award file for every new subgrant, and maintain and update hard and soft copies of all activity. documents (subgrants agreement, modifications, partners’ financial documents, procurements, and subgrants reports, etc).
• Maintain Grant File has all necessary documentation in place for Grant Closeout according to the Grant File Checklist.
• Assist in the preparation of documentation for audits.
• Update Grants tracking sheets.
• Collaborate with the Grants Team to ensure the Subgrantees' procurement activities are in accordance with the Work Plan.
• Help facilitate regular site visits to the subgrantees to conduct compliance reviews and provide mentorship as necessary.
• Help facilitate training sessions for Subgrantees.
• Support the training and guidance of GC Program Staff and partners on grants implementation documentation. requirements and general procedures and requirements.
• Assistant in the timely and proper close-out of subgrants.
• Any other assignment by the supervisor.

QUALIFICATIONS

• EDUCATION AND TRAINING
  • A university degree in finance, public administration accounting, or related field. Or a combination of experience and education working in this sector.

• WORK EXPERIENCE
  • Required: A minimum of 2 years of working experience with international NGOs or UN agencies.
  • Previous knowledge and experience in Syria.

• TECHNICAL SKILLS  
  • Experience in grant/contracts administration and management preferred.
  • Negotiation and problem-solving skills.
  • Good interpersonal and communication skills.
  • Good command of spoken and written English and Arabic.
  • Excellent command of Excel and other database applications.
  • Computer/word processing and standard office software skills.
  • In addition, must be flexible, willing to perform assigned and additional duties, and work irregular hours under potentially hazardous conditions.

• LANGUAGES            
  • Required: Fluency in written/spoken Arabic and Good command of written/spoken English.
  • Turkish reading and writing skills are a plus.

• SUPERVISORY RESPONSIBILITIES     
  • None

DISCLAIMER:

Global Communities is an equal-opportunity employer. As an international humanitarian organization, we highly respect and value diversity and ensure that all qualified applicants receive consideration solely based on required experience and capabilities regardless of their race, color, gender, sexual orientation, age, ethnicity, religion, disability, or marital status. All Global Communities employees, regardless of their position, are prohibited from engaging in any form of discrimination, harassment, exploitation, or abuse (physical, sexual, emotional, or verbal), or in any other way breaching the rights of others to thrive in a safe and supportive environment. 

We consider Humanitarian Principles as an integral part of our relief and humanitarian work across the globe and are fully committed to promoting the recognition of human rights, especially the safeguarding of children, women, and adults at risk. We believe we are accountable to those in the communities we serve, and as such, it is our responsibility to ensure that, we as an organization, must not contribute in any way to harming or exposing those communities to further risk. Global Communities applies zero tolerance to any act of exploitation, abuse, harassment, and discrimination in every aspect of its work. 

Therefore, as part of our recruitment process, a range of pre-employment checks/screenings will be conducted in conformity with Global Communities’ Safeguarding Policies.  

The level of contact with children for this position is 

High☐ 

Medium☐ 

Low ☒ 

•                  Global Communities does not charge any fees at any stage of the recruitment process.