HR Officer

Takaful Al Sham (TAS) has been responding to the Syrian crisis since 2012 and to the Refugee Response in Türkiye since 2013. TAS works in Education, Early Recovery, Food Security, Livelihood & Empowerment, WASH, Protection, Shelter, CCCM, and Emergency Response, where TAS has implemented successfully more than 130 projects in Direct partnership with Institutional donors, UN Agencies, and INGOs such as; BHA, SCHF, UNICEF, WFP, UNDP, IOM, CARE, GOAL, Save the Children, Global Communities, World Vision, DRC, WHH, Archenova, Chemonics. Seeking to save lives and alleviate human suffering through collaborative, local, and sustainable relief and development assistance, TAS believes that empowerment of women, adolescents, youth, and those who are physically and mentally challenged engage and become proactive in their communities through socio-economic sustainability, development and durable solutions, for a brighter future.

TAS considers the teamwork and continuous learning values as actual institutional values that it applies in all departments by working to create the best work environment and encourage employees to continuously develop their capabilities.
 

Job Title: HR Officer

Job Code: HR - TR - OFF - 036

Number of vacancies: 1 

Application start date: 15 Jan 2025

Application closure date: 21 Jan 2025

Availability to start: As soon as possible.

Turkish Nationality is an Advantage.

Role Purpose
He/She will support the Human Resources Department in the main functions and operations.
KEY RESPONSIBILITIE:

1- Flow-up Project Reports:

• Follow-up receiving the monthly staff reports, monthly attendance reports, and monthly updates which is provided by HR Officer in Syria.
• Audit the reports received and provide the finance department with them periodically.
• Prepare and follow up the contracts and the monthly attendance reports and all the required documents for project staff.
• Maintain all the documents which are related to the project.

2- Maintain the employee documents:

• Maintain updated copies of staff documentation including national ID, and educational certificates.
• Follow-up on receiving training course certificates from employees.
• Maintain all the other documents received from the HR Officer in its specific location.

3- Administrative Work:

• Follow-up hiring process,
• Follow-up the SGK registration prosses.
• Assist in organizing staff training sessions, workshops, and activities.
• Prepare the purchase orders required by the HR department.

• Coordination and follow-up of the internal and external Training courses for employees.

4- Adhering to the organization's code of conduct.

5- Ensuring that accountability and safeguarding procedures are adhered to and followed, and that any observation is reported.

6- Preserving the dignity of the beneficiaries and not causing any harm.

7- Respecting and applying all principles of protection from sexual exploitation and abuse and the child protection policy, and the obligation to report any incident of sexual exploitation or abuse or any breach of the protection policy.

8- Adhering to all Takaful Al Sham organization policies and abiding by administrative orders and disciplinary procedures in the event of any violations.

9- A pledge to abide by the zero-tolerance policy adopted by the Takaful Al Sham organization in cases of sexual exploitation and abuse, and immediate reporting in the event of any violation in this regard.

10- Executing any other tasks assigned to him/her by the line manager.

QUALIFICATIONS AND EXPERIENCE:

1- Bachelor’s degree in administration or any relevant area.

2- At least 4 years of experience in administrative work.

3- High skills in using Office programs (Word, Excel, PowerPoint ...).

4- Fluently in Arabic and English languages spoken and written.

5- Ability to learn.

6- Great attention to details.

7- Strong communication and interpersonal skills.

8- Email writing skills.

9- Ability to work under pressure.

10- Ability to work in a team.

11- High organizational and time-management skills.

12- Confidentiality in dealing with employee information.

13- High analytical and reporting skills.

14- Ability to maintain confidentiality.

Takaful Al-sham is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

All employees must abide by the standards of professional conduct and adhere to the policies and procedures followed in Takaful Al-Sham and adhere to humanitarian and relief standards and principles.

Takaful Al-sham's employees and volunteers are obligated not to practice sexual exploitation and abuse, in exchange for the services they provide, in addition to assuming their responsibilities to protect children from harm and abuse and to ensure a safe environment for them, and to work to create a safe work environment for everyone free from any form of harassment, abuse, exploitation or misconduct during work that diminishes the dignity and safety of the volunteer or employee.

Interested candidates can apply via the following link:

Click here