Logistics Officer (12910)

Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe! We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. We are a politically independent and non-denominational organization, our value-oriented actions are always based on humanitarian principles. Our vision is a world in which everyone has the chance and the right to lead a self-determined life in dignity and justice, free from hunger and poverty.

Welthungerhilfe's Head Office is in Bonn, Germany whilst the Syria Response is managed from our Country Office in Gaziantep. Welthungerhilfe was established in Turkey in 2013 specifically to help people who are affected by the Syria Crisis. Since then, the organisation has expanded its program scope and scale to make the greatest possible contribution to meeting humanitarian needs in Turkey and North West Syria. Welthungerhilfe has field offices in Azaz and Afrin, as well as Gaziantep and Mardin. The Syria Response program includes food security, WASH services, Shelter and NFI services, protection, early recovery and livelihood. 

If you want to become part of this joint mission in Turkey, Syria and Lebanon, we look forward to receiving your application as:

Logistics Officer*

in Gaziantep 

The position is to be filled by January, 2025, with a contract duration until 30.06.2025. Employment location will be Gaziantep, Turkey. The position is paid according to [[paygrade]].

Primary Purpose:

The Logistics Officer is responsible for managing all logistics operations at Gaziantep. This includes office management, fleet management, cross-border shipments, asset management, warehouse management, sustainability initiatives, and capacity building for support staff. The role will support logistics manager in centralized asset management and donor reporting and will cover his role in his absence.

Your responsibilities

Office Management:

• Organize office operations to optimize space utilization and create a productive work environment.
• Maintain communication with the landlord to manage renovations and repairs.
• Monitor office supplies, consumables, and stock, ensuring timely procurement and replenishment (cleaning materials, kitchen supplies, stationery).
• Organize maintenance and repair tasks for office facilities as required.

Fleet Management:

• Coordinate vehicle usage to optimize efficiency and ensure timely project support.
• Monitor fleet operations, including fuel consumption, maintenance schedules, and seasonal tire changes.
• Maintain vehicle documentation, including logbooks and monthly reporting.
• Track traffic fines and private kilometers and report to the respective stakeholders.
• Ensure proper maintenance and annual servicing of vehicles.
• Reduce carbon footprints by merging vehicle trips and optimizing fleet usage.

Sustainability and Carbon Footprint Reduction:

• Implement WHH's sustainability strategy within logistics operations.
• Promote waste management practices, including waste segregation and recycling.
• Provide data annually to calculate carbon footprints for WHH’s Gaziantep office.
• Ensure judicious use of electricity by making sure all electrical appliances are turned off in the evening.
• Use energy-saving lights and other eco-friendly appliances in the office.

Travel & Accommodation:

• Organize travel arrangements, including flights and hotel bookings.
• Facilitate demonstrations for newcomers regarding vehicle and hotel booking procedures.
• Reconcile hotel and flight invoices with payment receipts.

Procurement and Payments:

• Track and process payments for utilities (electricity, gas, water), supplies, and rentals.
• Prepare payment requests and manage cash advances for general office needs.
• Maintain records of purchases and coordinate payments with the finance team.

Inventory and Asset Management:

• Maintain updated inventory records for office and warehouse assets.
• Oversee asset allocation, transfers, and returns, ensuring compliance with organizational policies.
• Manage asset donation or disposal processes in line with donor guidelines.

Warehouse Management:

• Oversee warehouse operations, ensuring proper storage, stock control, and FIFO (First In, First Out) practices.
• Conduct regular stock counts and reconcile discrepancies.
• Monitor warehouse stock levels and coordinate replenishment.

Cross-Border Logistics:

• Coordinate the movement of goods across borders in compliance with partner and regulatory requirements.
• Manage shipment documentation, including waybills, invoices, and customs declarations (via TRC).
• Liaise with vendors, TRC, customs authorities, and partner organizations for smooth logistics.
• Track shipments and update relevant teams on their progress.

Other Tasks:

• Organize farewell parties and other office events.
• Resolve conflicts among drivers and manage their leave and overtime schedules.
• Supervise and train cleaning staff and drivers.

Additional Duties (without own area of responsibility):

• Fulfill other tasks assigned by management, aligned with the role's overall purpose.
• Adapt to changing responsibilities and contribute to team success.

Based on the project needs, the Logistic Officer may be asked to travel between cities requested by the supervisor and/or line manager.

In Addition to the above, the Logistic Officer might be asked to carry out other duties requested by supervisor or line manager as needed.

Your profile

Qualifications:

Required Qualifications;

• Education: At least B.A Degree required.
• Experience:
  • A minimum of 3 years of Logistic experience in I/NGO
• Language: Excellent in English and Turkish (written and spoken).

Desired Qualifications:

• Education: A university or polytechnical degree in related fields
• Language: Arabic skills are an advantage.
• Skills:
  • Proficient in MS Office (particularly Excel)
  • Coordination and organizational skills - even under a high workload
  • Ability to work in a multinational team.
  • Excellent communication and negotiation skills and intercultural sensibility
  • High level of mental and physical resilience and readiness to travel to areas with volatile local conditions.
  • Ability to work effectively in high-pressure situations.
  • Willingness to conduct field visits.
  • Strong analytical, information management and presentation skills.
  • Excellent communication, interpersonal and training skills, and a track record of building/developing cohesive teams.

The Logistic Officer will be obliged to maintain confidentiality regarding all information obtained in the course of his/her work during the employment at Welthungerhilfe and thereafter.

Our offer

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition, Welthungerhilfe offers numerous other benefits.

WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment contract shall be terminated.

Please send your application via our online recruiting system by December 25, 2024.Only short-listed candidates will be contacted. Welthungerhilfe reserves the right to fill in the position before the deadline due to urgency. Your contact person is Elif Topal.

Please read the privacy notice.
WHH TURKEY JOB CANDIDATE PRIVACY NOTICE              
This Privacy Notice was drafted by Deutsche Welthungerhilfe e.V. Turkey Representation Office (“WHH Turkey”) as data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5, “the processing activity is necessary for establishment, use or protection of a right” and “the processing is necessary for the conclusion or fulfilment of a contract”, WHH Turkey shall process your name-surname, e-mail address, mobile phone no, references and CV/résumé personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers  through your applications to published WHH Turkey job ads via employment agencies or sending your CV/résumé to WHH Turkey directly by wholly or partly automatic means. Additionally, WHH Turkey is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with WHH Turkey.
You may submit your requests to WHH Turkey under Article 11 of the Law concerning the rights of the data subject in accordance with the Communiqué on the Procedures and Principles of Application to a Data Controller.
 

*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.