Procurement and Logistics Assistant

Job Title: Procurement and Logistics Assistant

Location: Gaziantep-Turkey 

Reports To: Procurement and Logistics Officer
Department: Admin
Contract Type: Full-time / Part-time
Duration: 6 months extendable based on performance and budget availability

Job summary

The Procurement and Logistics Assistant supports the day-to-day procurement, logistics, and supply chain activities. This role ensures timely, cost-effective procurement of goods and services, and efficient management of logistical functions in compliance with the OC’s policies, procedures, and donor regulations.

She/he will be responsible to perform the following duties:

• Assist in developing procurement plans based on project and operational needs.
• Handle procurement requests, gather supplier quotations, and assist in bid analysis to select suppliers based on QC’s procurement policies.
• Ensure timely processing of Purchase Requests (PRs), Purchase Orders (POs), and supplier contracts.
• Maintain accurate and up-to-date records of procurement documentation including contracts, invoices, and purchase orders.
• Coordinate with suppliers to ensure timely delivery of goods and services, addressing any discrepancies or delays.
• Support in the negotiation of prices and terms with vendors to ensure best value for money.
• Assist in the review and management of supplier performance and ensure that suppliers meet agreed standards and timelines.
• Assist in drafting and preparing contracts and agreements with vendors and service providers.
• Maintain and update asset registers for all QC-owned assets, ensuring proper tagging and tracking.
• Support periodic physical inventory checks to verify the availability and condition of assets and stock.
• Organize the transportation and delivery of goods and materials to QC’s projects, ensuring efficient logistical support for field operations.
• Coordinate the movement and scheduling of vehicles, drivers, and transport resources, ensuring compliance with safety standards.
• Monitor vehicle maintenance, fuel usage, and repairs, ensuring optimal use of QC’s transport assets.
• Ensure compliance with QC’s asset management policies, including asset acquisition, utilization, and disposal procedures.
• Ensure all procurement and logistics activities comply with QC policies, donor regulations, and local legal requirements.
• Prepare and submit procurement and logistics reports as required by management and donors, ensuring timely and accurate documentation.
• Ensure proper archiving of procurement, logistics, and inventory records for audit purposes.
• Report any irregularities in procurement or logistical operations to the supervisor.
• Any other duties as assigned by the head of the procurement and logistics department.
• Resolve routine logistics problems and escalate complex issues to the supervisor with recommendations for the course of action.

Requirements

• Bachelor's degree in business/commerce, logistics, or any other relevant fields combined with a minimum of 3 years of relevant work experience.
• advanced knowledge of accepted Procurement and logistic practices and principles
• Excellent command of the English and Arabic languages, verbal and oral and Turkish is advantage.
• Excellent Computer skills (Outlook, Excel, Word, and Power Point)
• High integrity and demonstrated ability to follow standards and policies.
• Three years’ experience in the similar position with INGO
• Ability to work under pressure and deadlines.
• Ability to negotiate.
• Flexibility to travel between Syria and Turkey when required and work in remote provinces if it is needed.
• Having a commitment to humanitarian principles and values
• Flexibility about working hours.
• Ability to work independently and with limited supervision.
• Experience with asset management, Fleet and warehouse management is a strong plus.

Personal qualities

• Independent, proactive, and impartial
• Detailing priorities and work plans
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

 We offer

• Commencement: ASAP
• Contract Period: 6months (possible renewal)
• Salary / Benefits: According to QC Salary Scale
• Duty Station: Gaziantep / Turkey
• National Contract / Turkey

How to apply;

Please apply via filling out the link no later than 9 October 2024.

Only shortlisted candidates will be contacted for next step. QC will carry out screening checks and will take out references on your behalf.

Kindly note that job holder must have right to work in Türkiye, since we will not be sponsor for work permit for this position. 

QC is an equal opportunity employer. Female candidates are strongly encouraged to apply.