Project Coordinator

Job Title:

Project Coordinator

Job Location:

Gaziantep

Reporting to:

Programs Manager

The application deadline is the 28 Nov 2024.

General Description of the Programme:

SENED is an independent, non-governmental, non-profit organization licensed and registered in Türkiye with the number 27-15-175. SENED Organization was established shortly after the Syrian Nakba and in response to the suffering of millions of Syrian refugees in Turkey as well as internally displaced people in Syria, to alleviate suffering, achieving justice, equality, and freedom, strengthening the role of civil society, and supporting and developing the local community. SENED works in the humanitarian work sectors to support, empower, and educate the community through several programs, takes exceptional care of people with disabilities and their families and defends their issues.

SENED Association emphasizes creating safe, accessible, and participation-encouraging living conditions for individuals' emotional, intellectual, physical, and social development by focusing on people with disabilities. Beyond the medical perspective on disability, it tries to find solutions to the problems faced by disabled people with a holistic perspective by considering the disabled people, their families, and the society they live in, focusing on the conditions they experience. SENED Association aims to create a safe and supportive environment and space by conducting family-oriented activities to help disabled individuals and their families become stronger, discover their potential and stand by with their children. By collecting data on refugee-disabled people and identifying problems and needs, SENED strives to ensure harmony between disabled refugees and local people with a voluntary, professional team and a community-based approach. All activities, education, research, advocacy, etc., are carried out on platforms created by local and disabled refugee people.

Job purpose:

•         To coordinate and supervise the implementation of all project activities in Syria and ensure their execution within time, budget and quality under protection, education, ERL, and MPCA sectors.

Duties, objectives, and competencies:

·                 Prepare the project implementation plan in cooperation with Programs Manager and the implementation team.

·                 Following up on the implementation of a multi-sectoral project, education, protection, ERL, and MPCA in NWS under AFNS fund.

·                 Submit the project plan to the Programs Manager to be reviewed and approved.

·                 Supervise the implementation of projects and activities on a daily manner. This includes directing activities, avoiding mistakes, and receiving and submitting projects reports.

·                 Prepare, develop, and review the reports to be submitted to donors. These could include daily, weekly, quarterly, progress and final reports.

·                 Lead the field team and follow up the implementation of activities with them.

·                 Follow-up with other departments in relation to projects activities.

·                 Prepare weekly implementation work plans and follow up the implementation with the field team.

·                 Participate in the offers opening, and procurement committee to evaluate the competing bids and help choose the winning bid.

·                 Follow up on the project agreement conditions.

·                 Prepare the detailed BoQ (Bill of Quantities) technical conditions and hand them over to the procurement department.

·                 Prepare project proposals based on the technical and humanitarian needs assessment conducted by the field team.

·                 Manage communications, reporting, and relationship development with the related clusters.

Team Management:

·                 Manage and supervise your team. Delegate tasks when needed.

·                 Support the team in the management of the project activities and the staff management.

·                 Evaluate the competency of the directly managed staff; build their capacity accordingly and identify their training needs.

·                 Organize the team annual leaves and plan for replacements.

·                 Identify the training needs of the team, conduct trainings, follow up and evaluations.

·                 Implement staff meetings and report to your line manager.

·                 Participate in the recruitment process of your team.

·                 Report any HR issues to the line manager and resolve team conflicts by actively involving HR department.

Requirements: Essential

·       Bachelor’s degree in Humanitarian Response, Development Studies or relevant technical field.

·       Advanced skills in the English and Arabic languages.

·       5 years of general experience.

·       5 years of humanitarian experience.

Requirements (desired)

·       Bachelor’s degree in business administration or any other relevant field.

·       Certified PMD Pro1.

·       Mediate level of Turkish language ability will be an added value.

·       Minimum of 3 years of proven experience in a similar position.

·       Verified experience in humanitarian work and principles.

·       Verified experience in dealing with donor’s policies, procedures, requirements and compliance.

·       Proven skills in managing projects funded by AFNS

Technical Competencies:

·       Advanced knowledge in project management.

·       Advanced knowledge in report writing.

·       Advanced knowledge in partnership building.

·       Advanced knowledge in project development.

·       Advanced knowledge in remote management tools and

·       techniques.

·       Advanced knowledge in Excel & Word

Core Competencies (CC):

·       Accountability.

·       Stakeholder Orientation.

·       Communication.

·       Teamwork.

·       Planning and organizing.

·       Commitment to Continuous Learning.

·       Creativity.

·       Technological awareness.

How to apply: Interested candidates may please send their resumes with the cover letter and fill out the application link.

General terms and conditions

Safeguarding

Disabled beneficiaries, children and vulnerable adults must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that SENED shows this ongoing commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Diversity

SENED is committed to creating a genuinely inclusive, effective, and representative organizational culture, encouraging employee equity and diversity, and eliminating discrimination. Having a diverse profile of employees, different age groups, backgrounds, cultures, etc., including various experiences and capabilities, helps us understand, represent, and serve children better. Therefore, all qualified applicants will receive equal consideration for employment regardless of race, religion, gender, disability, or age.

Procedures

If needed, SENED will submit a work permit application for the selected candidate after the job offer is accepted. Failure to provide the required documents or rejection of a work permit application by the Government of Türkiye will result in rescinding the employment offer.

This Job Description only serves as a guide for the position available. SENED reserves the right to change this document. Any published closing dates are estimated. Due to the nature of SENED’s work, we aim to fill vacancies as quickly as possible. This means we will close adverts as soon as we have found the right candidate, which may be before the published closing date. We would therefore advise interested applicants to apply as early as possible.

SENED Organization does not charge a fee at any stage of the recruitment process. | SENED Kuruluşu işe alım sürecinin hiçbir adımında ücret talep etmemektedir.

SENED retains the discretion to re-advertise the vacancy, cancel the recruitment, offer a contract with a modified job description or for a different duration, or offer a contract at a lower grade.