Vacancy Announcement: Project Assistant, Technical Assistance for FARMERS, Gaziantep

Title: Project Assistant

 GIZ Turkey - CV Template.doc

Period of Assignment: June 2025 until 13.12.2025

Location: Gaziantep

Project: Technical Assistance for FARMERS: Facilitating Agricultural Recovery & Mitigating Earthquakes' Repercussions for Sustainability

A. Main Activities

• Provide overall assistance in the implementation of project activities in 5 project provinces (mainly Gaziantep, Kahramanmaraş, Adıyaman, Hatay, and Malatya) to Project Managers and the Team Leader, supporting administrative and logistics tasks.
• Occasional attendance and travelling to support the event implementation in project provinces.
• Collect timesheets from the experts and ensure that the process is coordinated until they are signed by the project team and then ensure that the contractor receives them.
• Review the timesheets to ensure that the dates are written correctly and the explanations align with the specific activities outlined in the Terms of Reference (ToR).
• Assist the Office Manager/Project Managers in preparing monthly financial folders
• Assist the Office Manager/Project Managers in the preparation of the supporting documents of the invoices and in the monthly closure of the bank 
• Ensuring that all necessary financial and administrative documentation is prepared in accordance with internal and external audit requirements.
• Maintaining financial records and documentation in an organized, accurate, and up-to-date manner to facilitate audits and compliance processes. Assisting in financial reporting and ensuring compliance with institutional and regulatory requirements.
• Assist the Office Manager/Project Managers in the preparation of the draft contracts with the NKEs and suppliers
• Keeping track of the inventory of the Project goods
• ⁠Coordinate the parcels to be sent to the GIZ office in Ankara and other project counterparts and keep the track of the delivery.
• Editing and formatting of the Project documents/outputs, ensuring that they comply with the EU Visibility Rules and follow the same structure.
• Assist in organization of printing and shipment of event materials and deliverables.
• Collection and archiving of proof documents following implementation of activities.
• Attend project activities and follow up documentation of project activities including archiving attendance lists, photographs, and other relevant proof documents, and reporting the activities.
• Translation of the project documents from English to Turkish and vice versa. 
• ⁠Coordinate office-related matters with the Ankara office, office equipment and set-up and IT, 
• Regularly work on the CRM database of the project, ensuring that every suggested name and contact details are correctly included in the list.
• Attend the project meetings and prepare the minutes of management meetings.
• Perform any other task as required by the Project Managers/Office Manager and the Team Leader.
• Provide support to the communication of the project, on social media posts and preparation of communication materials. 

Where appropriate and reasonable, the position holder is willing to perform tasks outside the scope of the job description.

B. Required qualifications, competencies and experience

Education/Qualifications

• At least a Bachelor’s degree is required. 

Professional experience

• Minimum 2 years of professional experience 
• Experience in EU-funded projects as a project assistant 

 Other knowledge, additional competencies

• Fluency in English and Turkish is a must.
• Strong written and spoken communication skills. 

Applications:

Interested and qualified candidates are requested to apply through our Job Portal by filling in the digital application form as well as submitting their CV in GIZ Turkey’s format, university diplomas (BA/ BSc, MA/ MSc, PhD) and a Cover Letter in English, stating their qualifications and previous professional experiences.

The deadline for application is the 18th of June, 2025. 

Only shortlisted candidates will be contacted.

GIZ is committed to gender balance and diversity without distinction as to race, sex or religion. GIZ is encouraging persons with disabilities to apply for the position.

ATTENTION: PLEASE SUBMIT YOUR CV IN THE GIZ CV FORMAT. THE APPLICATIONS IN ANY OTHER CV FORMAT WILL NOT BE REVIEWED.