About ACTED

ACTED is Independent, private and non-profit organisation respects a strict political and religious impartiality, and operates following principles of non-discrimination, transparency, according to its core values: responsibility, impact, enterprising-spirit and inspiration.

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

Greening strategy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

ACTED PSEAH Policy:

(Project Assistant) has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The (Project Assistant) has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The (Project Assistant) carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers. 

Job Purpose:

Under the direct supervision of the WASH , SNFI SPO , The PA – Data is responsible for the Databases management, coordinates and monitors the Works of the Data entry to ensure the Compliance of all program data and documentation.

Objectives:

Under the direct supervision of the WASH & SNFI Projects Coordinator, The Database Senior Officer Is responsable for the Databases management, coordinats and monitors the Works of the Data entry ensure Compliance of all program data and documentation.

Duties and Responsibilities

Mission 1: Ensure the quality and accuracy of the data management process:

• Ensure regular and accurate data entry by the Data Entry Team.
• Manage the database, acting as a Focal Point for everything related to the creation, use and analysis of the database, including data cleaning and extraction of reports and analysis tables.
• Ensure the linkage between the databases and any future software, platform used by the organization.
• Report any errors identified during data review to appropriate team members and assist in resolving issues.
• With guidance from WASH & SNFI Program Manager, build new components of database, including data collection and tools.
• Maintain master copies of data collection forms (ensuring accurate updating as needed) and supporting documentation for data management system.
• Develop appropriate questionnaires on the available software (KOBO , ODK , .. ) in collaboration with the Monitoring, Evaluation, Accountability and Learning (MEAL) department.
• Develop and ensure application of dataflow process and standard operating procedures.
• In collaboration with the Program team, analyse the Databases according to the needs and generate data analysis tools and materials (matrices, tables, graphs, dashboards, etc.) .
• Contribute to the quantitative reporting, extracting the needed data and analysis.

Mission 2: Ensure the Compliance of all program data and documentation according to ACTED regulations and procedures

• Identify, analyses and evaluate processes and gaps in the management of WASH & SNFI data and supporting documents through regular internal audits and inspections
• Provide recommendations for improvement and follow up on their implementation, under the supervision of the Program Manager.
• Create and manage effective action plans in response to internal and external audit findings and compliance violations
• Ensure that all WASH & SNFI data and supporting documents are complying with ACTED policies, Standard Operating Procedures and guidelines
• Support the Data entry team to define an efficient and rigorous digital and hardcopy archiving system and supervise the implementation
• Check the quality of the data and supporting documents and report to the WASH & SNFI Program Manager any problems encountered.

Mission 3: Lead, manage and provide technical support to the team

• Ensure the management of the data entry team and lead the recruitment of new members when required.
• Train and supervise the team members and develop training topics.
• Provide the team with daily technical and organizational support.
• Provide direction, assign tasks and give instructions to staff under his / her supervision, and follow up their individual work plans.
• Carry out appraisals and evaluation of the team under his/her supervision.
• Organize the overall work flow of the team to optimize the capacity of each team member, and coordinate with the team members for the joint activities.

Mission 4: Fulfil general responsibilities and contribute to broader ACTED NES operational quality and consistency:

• Upon request of the WASH & SNFI Program manager, participate in meetings and events related to the WASH & SNFI program.
• Represent ACTED in coordination meetings upon the request of the WASH & SNFI Program Manager
• Commit to comply to the organization rules, policies and practices.
• Support planning, implementation and follow-up of activities and exercises.
• Maintain the confidentiality of all sensitive information at all times.
• Perform other job related tasks as requested by the supervisor.
• Commit to and comply with the organisation’s gender, age, and diversity principles and policies (working with people, communication).
• Support on the implementation and the promotion of gender, age and diversity principles through daily activities and or through the management of their teams (Managing performance & development).

QUALIFICATIONS

Type of professional experience requested:

• Bachelor degree: IT / Computer science / MIS / CIS / computer engineer/ Civil engineering / Software engineering / accounting / business administration / communication engineering / Statics.
• Minimum 1 years’ experience in using Advance Microsoft office application (Ex: Excel , Word).
• Minimum 1 years’ in management and utilization of program data (preferably WASH & SNFI related programming).
• ACTED experience a plus but not mandatory.

Technical Recruitment criteria:

• Team management
• Strong interpersonal and communication skills
• Good organizational skills
• Good report writing skills
• Good analytical skills
• Flexibility – dynamism – pro-activeness
• Problem solving skills, and creative and innovative thinking
• Knowledge in using and design for on KOBO, ODK, etc.
• IT skills
• Experience in WASH & SNFI programs.

Language + level:

Arabic (good) and Turkish (excellent) are required.

How to apply;

Interested applicants should apply by filling out the https://forms.office.com/e/7XrZGngN6h Please fill out this form and if you have any issues regarding the form please reach out to turkey.hr@acted.org 

For business needs, candidates are encouraged to apply that are Turkish ID holders and legally able to work in Turkey will be considered.

By applying for this position you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data

ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position. 

ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

ACTED never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.