Compliance Coordinator

About Bahar:

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of Position:

Bahar is looking for an objective, diligent and professional Compliance Coordinator to join our dynamic compliance & internal controls department. Compliance Coordinator, working with Compliance Manager, will be responsible for ensuring Bahar operations and procedures comply with legal regulations and internal policies, He/she will add value and improve our operations by bringing a systematic approach to the effectiveness of risk management and control processes, also, will act as an objective source of independent advice to ensure validity, legality, and goal achievement.
A Compliance Coordinator is responsible for ensuring the organization's policies and procedures, as well as donor policies and applicable laws and regulations, are fully adhered to. These highly analytical professionals perform regular internal controls, implement organizational policies, and design control systems.
In this role, the position holder will perform a range of duties including evaluating all current and new compliance regulations, reviewing organization processes, and leading training sessions. The successful candidate will be an excellent communicator, with in-depth knowledge of the latest industry procedures and regulations.

Job Duties and Responsibilities:

•    Development and execution of an audit plan
•    Develop and implement organizational policies and regulations.
•    Oversee all business operations relating to compliance including policies and procedures.
•    Design and monitor control systems to deal with violations of legal rules and internal policies.
•    Regularly assess the efficiency of control systems and recommend effective improvements.
•    Review and evaluate organization procedures and reports to identify hidden risks or common issues.
•    Coordinate with different department managers to review all departmental compliance policies.
•    Perform periodic audits on organization procedures and processes.
•    Lead employee training sessions on legal and compliance issues.

•    Supervise compliance officers and team
•    Coordinate the intervention of auditors and/or statutory auditors on Bahar
•    Ensure the follow-up and compliance with the recommendations of the external auditors the statutory auditors and the audit for Special Purpose,
•    Participate in discussions aimed at improving audit practices and the effectiveness of internal control.
•    Control operational standards so that they are applied consistently across Bahar projects.
•    Fiscal Compliance
•    Support fiscal monitoring/financial training both for Syria/Erbil and HQ offices through scheduling and follow-ups to help ensure that fiscal requirements for grants and contracts are identified, realized, and monitored.

•    Support BAHAR team to prepare financial reports to donors and provide inputs to narrative reporting; assist on financial report uploads and filings.
•    Maintains a working knowledge of laws, regulations, policy, and other requirements that affect grants management, in particular Donors grant requirements.
•    Assist Bahar team in preparing payroll re-class for review and processing.
•    Assists with the maintenance and analysis of staff allocations.
•    Budget
•    Assists in the compilation and drafting of annual operating and capital budgets.
•    Prepares and performs monthly budget-to-actual analysis, conducts quarterly forecast reviews with program managers for assigned departments. Communicates results of reviews and analyses to finance leadership.
•    Helps ensure timeliness and accuracy of budgets.
•    Development of risk prevention policies
•    Develop a plan for monitoring the application of policies at Bahar.
•    Prevention policies against corruption,
•    Internal Controls
•    Reviews budgets and cost allocations when relevant to ensure compliance with organizational cost methodology standards
•    Prepare and present reports that reflect assignment results and document process.
•    Examines physical and digital vouchers against applicable voucher assembly work instructions and guidelines
•    Arrange for the donor and governmental audit processes and prepare audit findings memorandum
•    Develop a project audit schedule for Bahar Projects.
•    Create an audit protocol in two ways: compliance with donor procedures and compliance with the International Standard on Auditing (ISA) procedures.
•    Perform project audits: write a detailed report with recommendations and organize feedback.
•    Creation or Improvement of Procedures or Processes
•    Based on audits performed, proposes improvements to internal procedures and processes.
•    Reviews and develops procedures to mitigate fraud
•    Filling & Archiving
•    Support on Identifies physical and digital filing trends across all vouchers and makes filing process improvement recommendations, when relevant.
•     Maintains a database of record-keeping recommendations and observations
•    Assesses completeness of substantiating documents against contractual terms and conditions
•    Integrate the training of accountability into Bahar
•    Engage in continuous knowledge development regarding donor’s rules, regulations, best practices, tools, techniques, and performance standards.
•    Develop and integrate a training module of accountability in Bahar
•    Create accountability tools and participate in their integration into the implementation of all projects.
•    Maintain open communication with management and audit committees.
•    Performs other duties and responsibilities as required.

Academic Qualification/s and Professional Experience:

•    At least 3 years of relevant experience in Humanitarian aid projects and complicated contexts.
•    A professional certificate from a reputable certifying body preferable such as CIA/CMA/CPA
•    Proven working experience as Compliance Coordinator or similar roles
•    Advanced computer skills on MS Office, accounting software, and databases
•    Ability to manipulate large amounts of data and to compile detailed reports
•    Reasonable knowledge of auditing standards and procedures, laws, rules, and regulations
•    High attention to detail and excellent analytical skills
•    Sound independent judgment
•    Experience in operations supports role, with analysis and/or interpretation of budgets and grants preferred.
•     Experience working with an international nonprofit preferred.
•    Excellent analytical skills and ability to solve problems are required; the ability to communicate financial information to non-financial staff is also required.
•    Advanced writing and verbal communication skills in English.

Work Environment and Conditions:

•    Willingness to work in a location different from that stated in the contract.
•    Willingness to work for extra hours as necessary.

Safeguarding & Ethics:

Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves professionally, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

How to apply

Interested candidates should apply by completing the form at the following link:

https://forms.gle/HduFLnGvdnbWuK34A

The post will be filled as soon as a suitable candidate is found.

Women highly encouraged to apply for this position.

Only shortlisted candidates will be contacted.