Finance & Human Resources Coordinator Assistant

This position is going to be working in one of UGDD’s international partnership programs providing medical humanitarian support in Turkey & Syria.

MAIN PURPOSE
Assisting Finance & HR Coordinator in the implementation and follow-up of the Finance & HR activities of the project, while executing the accountancy and administration related tasks according to UGDD protocols, standards, and procedures in order to ensure documentary traceability and compliance to local labor and fiscal regulations.

ACCOUNTABILITIES

• Supporting the Finance & HR Coordinator with delegated tasks to ensure proper management (budget, accounting, treasury, reporting, donors, auditing procedures, legal financial obligations, etc.) including the translation of documents into local language and assisting in meetings upon request. Supervising that the internal regulations in the mission are followed in order to ensure both tax and labor regulations compliance.
• Keeping updated on the local law and informing the Finance & HR Coordinator of any changes or misalignment with the practices in place. Ensuring respect of and strict compliance to UGDD standards (chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.).
• Carrying out all accounting tasks and activities for the project, including efficient administration and management of petty cash. Ensuring confidentiality on all finance issues related to UGDD as well as the strict control of all expenditures and the reliability of statements and documentation. Processing the payments to third parties, checking that receipts meet the necessary quality standards. Following up on the rental/service contract and insurances dates and informing the Finance & HR Coordinator on time to organize payments and renewals
• Filing hard copies of documents, entering the information in the accounting software, and performing monthly closing procedures for the journals under his/her responsibility
• Collecting information on the cost of living on a regular basis.
• Executing recruitment activities in order to meet HR needs and executing all contract related activities (file opening and formal documentation archiving, personnel data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
• Presenting and explaining contract terms and the content of the Internal Regulations, Staff Regulations, HR policies and/or living conditions in order to facilitate staff integration and their security
• Collecting the variable pay slip elements (paid holidays, sick leave, unpaid leave, etc.) and supervising the payroll process, checking the list of employees and the amounts payable (variable pay, taxes and social security contributions) in order to ensure accurate and timely payroll payment.
• Supporting the Finance & HR Coordinator in HR related processes such as registering applicants to training activities and evaluating the results thereof, drawing up annual holiday planning to schedule staff shifts and cover operational needs, organizing travel and files of all staff arriving in the mission (booking and purchase of tickets, pick up from airport, keeping/renewing passports, briefings, induction), ensuring that all staff have valid work, residence and travel permits.
   

EDUCATION
Diploma in Business Management, HR Management or similar education related administration studies.

EXPERIENCE
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in NGOs.

LANGUAGES
Advanced Level English & Turkish is essential, Arabic is desirable

COMPETENCIES
Results and Quality Orientation
Teamwork and Cooperation
Behavioral Flexibility
Commitment to UGDD Principles
Stress Management

SALARY & BENEFITS
Monthly Gross Salary for this position is 60,000 TRY
25 days annual leave
Yearly loyalty bonus on gross salary
Employee health coverage

LOCATION
Based in Gaziantep, 09:00 to 18:00 working from the office 5 days a week.

Please note that,
- Only applications and CVs in 100% English will be considered and assessed.
- Only shortlisted candidates will be contacted.