SCOPE OF WORK

Reporting to the Head of Finance, the post holder will be responsible for ensuring the accuracy and compliance of financial transactions and records with donor and legal requirements through routine audits, invoice verification, and maintaining the Finance Department's quality standards. This includes performing monthly bank reconciliations, preparing reconciliation reports, and acting as a liaison during audits. Additional responsibilities include developing financial reports, ensuring regulatory compliance, assisting with the budgeting process, collaborating with other departments, and providing support to the Accounting Specialist. The post holder will also contribute to the continuous improvement of financial processes.

RESPONSIBILITIES

Financial Compliance and Accuracy

1. Ensure the integrity and accuracy of financial transactions and records by conducting regular reviews and audits of transaction entries. This includes verifying that all transactions and records comply with organizational policies, local SOPs, donor requirements, legal regulations, and other relevant financial standards.

2. Interact/Liaise with HQ Finance on matters related to compliance, policies, SOPs, etc.

3. Thoroughly verify invoices, reviewing for correct calculations, proper approvals, and adherence to organizational policies before payments are processed.

4. Support the Finance Department’s quality standards by identifying any inconsistencies and recommending corrective actions to maintain robust financial documentation.

Audit and Reconciliation       

1. Conduct comprehensive monthly bank reconciliations to verify alignment between bank statements and internal accounting records, identifying and resolving any discrepancies promptly.

2. Prepare and present reconciliation reports, highlighting issues found and corrective measures taken, ensuring transparency and accountability in financial reporting.

3. Act as a primary point of contact during internal and external audits, providing clear and accurate financial data, answering inquiries, and supporting audit objectives.

Financial Reporting and Analysis

1. Develop and manage regular and ad-hoc financial reports, providing insightful variance analysis that explains deviations from budgets and forecasts.

2. Prepare high-quality financial summaries and dashboards to support decision-making, providing management with the financial data needed to align with organizational goals.

3. Collaborate with the Finance Supervisor to refine and optimize reporting processes, contributing to enhanced financial monitoring and improved forecasting capabilities over time.

Regulatory and Compliance Oversight        

1. Maintain a deep understanding of relevant financial, tax, and regulatory requirements, ensuring organizational compliance with current regulations and proactively adapting to regulatory changes.

2. Conduct periodic reviews of finance policies and procedures, recommending improvements to strengthen internal controls, prevent fraud, and minimize compliance risks.

3. Ensure timely submission of required tax and compliance documentation, working closely with internal teams and external tax advisors to maintain regulatory compliance.

Financial Planning and Budgeting Support

1. Collaborate with the Finance team in the budgeting process, contributing to the preparation of annual budgets, monthly forecasts, and multi-year financial plans.

2. Assist in developing financial forecasts and projections, helping operational teams understand financial constraints and opportunities, while also monitoring spending against budget.

3. Support planning activities by analyzing spending patterns and providing data-driven recommendations to optimize resource allocation and control costs.

Cross-Functional Coordination and Liaison 

1. Serve as a liaison between the Finance Department and other units, gathering and consolidating financial data to ensure alignment across departments.

2. Communicate regularly with external auditors, tax authorities, and other stakeholders to streamline the compliance and reporting process.

3. Facilitate smooth financial reporting and support activities by ensuring consistent and accurate data flows between internal teams and external partners.

Continuous Improvement and Knowledge Building           

1. Actively identify areas for improvement within the Finance Department’s compliance, reporting, and documentation processes, proposing actionable solutions to enhance efficiency and accuracy.

2. Stay updated on best practices and regulatory updates in financial compliance and reporting, sharing knowledge with team members and helping implement improvements.

REQUIREMENTS

• Proficiency in English and Turkish
• University degree in accounting or a relevant professional qualification
• 2+ years of experience in accounting
• A Certified Public Accountant (SMMM) license will be an asset
• Knowledge of Code of Federal Regulations (CFR) will be an asset
• Having an audit background will be an asset
• Must demonstrate the highest level of personal and professional integrity, and fully adhere to ICMC's zero tolerance policy on sexual exploitation, harassment, abuse of power, fraud, and corruption.
• We welcome colleagues to apply for positions where internal and external applications are invited. For operational reasons and business needs, if these positions are in a different department, consideration will be given first to those who have been in their position for more than one year. Current employees serving a probationary period are not eligible to apply.
• Conduct work with the highest level of personal and professional integrity. Must comply with and actively promote ICMC's zero tolerance policy with regard to sexual exploitation and abuse, harassment, abuse of power, fraud and corruption in all of its activities and responsibilities.

HOW TO APPLY

Interested candidates should submit a detailed CV of maximum four pages in English and a motivation letter with full and up to date contact details via email, to: [email protected]

The Vacancy Notice number TU-IST-24-FIN-02 and the applicant’s full name must be quoted in the email subject line.

The closing date for receipt of applications is 5th December 2024.

Applications will be evaluated upon reception and interviews with shortlisted candidates may be conducted before the closing date.

Owing to the volume of applications, ICMC regrets that only applicants short-listed for an interview will be notified.

Please note that applications received after the deadline will not be accepted.

ICMC is committed to a Zero-Tolerance Policy toward sexual exploitation, abuses and all forms of unlawful harassment, including but not limited to sexual harassment. Screening of applications includes the vetting for records of prior misconduct and reference checking. ICMC may take other necessary measures to ensure that people involved in substantiated cases of sexual exploitation, abuse and harassment will not be recruited.

ICMC is committed to equal employment opportunities for all applicants. ICMC does not discriminate on the basis of race, gender, color, national origin, religion, physical or mental ability, marital status and age.

DATA PROTECTION

By submitting your application, you agree that ICMC collects and processes the information you provide. Your personal information will only be used for recruitment purposes. Your application will be kept strictly confidential. In any case, your personal information will be stored until the end of the application process and then destroyed in accordance with the relevant legislation if we do not have the opportunity to offer you a position.

If you have sent your personal information to us, we would like to indicate that you have the following rights.

• Learning whether personal data is processed,
• Requesting information if it has been processed, learning the purpose of processing personal data and whether they are used appropriately for their purpose
• To know the third parties to whom personal data are transferred domestically or abroad,
• To request correction of personal data in case of incomplete or incorrect processing,
• Requesting the deletion or destruction of personal data,
• Request notification of the processes regarding the correction, deletion or destruction of personal data to third parties to whom personal data have been transferred,
• Object to the occurrence of a result against the person himself by analyzing the processed data exclusively through automated systems,
• To request the compensation of the damage in case of damage due to the illegal processing of personal data.

In general, if you have any questions about your personal information, or if you have complaints and / or objections to the processing of your personal information, please contact us via [email protected] address.