Food Security & Emergency Programme Manager

General Position Summary
Under the deputation of the Food Security & Emergency Coordinator and other senior management personnel, the Programme Manager holds a critical leadership role. They will guide a team dedicated to the implementation and quality assurance of food security and emergency programmes across all operational areas of PIN in Northwest Syria.

Responsibilities

Programme Implementation:

• Ensure the high-quality and timely execution of PIN’s food security and emergency programmes in Northwest Syria.
• Collaborate with the Head of Project to provide technical support and guidance to the programme team.
• Conduct regular field visits for monitoring purposes, providing recommendations to enhance technical quality and adherence to standards.
• Develop implementation plans for field activities and monitor progress to ensure target outcomes are met.
• In cooperation with the MEAL team, regularly update the MEAL plan, ensuring accountability and appropriate monitoring and evaluation of activities both cash and non-cash based; integrate feedback into ongoing programming.
• Ensure programme team proficiency in and consistent use of established quality tools developed in coordination with the Head of Projects.
• Formulate procurement plans, ensuring project activities align with procurement schedules and cluster standards, in close coordination with support departments.
• Regularly review budget forecasts and financial requests, monitoring actual expenditures to prevent discrepancies.

Programme Development:

• Engage in data collection and field-specific analysis, contributing to the development of multi-sectoral proposals and food security strategies.
• Aid in the development and periodic revision of PIN’s Food Security Strategy and related proposals.
• Identify and assess opportunities to expand and enhance PIN’s food security and emergency efforts, utilizing learned lessons and integrating feedback.
• Remain informed on food security and market trends in Northwest Syria, sharing insights with the FS Coordinator (Deputation), senior management, and relevant stakeholders.
• Enhance PIN’s reputation as a significant player in food security and cash intervention in the region.
• Collaborate with the FS Coordinator (Deputation)/Program Director to develop tools, SOPs, and technical standards.
• Cultivate and maintain strong relationships with donors and partners, ensuring the integration of feedback into programme design.

Technical Tasks:

• Support local teams with the PIN E-voucher system, providing solutions, designing workarounds, and sharing new knowledge.
• Facilitate information exchange between field teams and developers, communicating upcoming system updates and ensuring alignment with operational procedures.
• Troubleshoot technical issues, maintaining detailed records and liaising with developers for resolution.
• Stay informed on platform developments, understanding current challenges and solutions.
• Oversee and ensure the quality of information from distribution lists, collaborating closely with Project Coordinators/Program Managers.
• Contribute to programme success through data visualization and quantitative analysis using tools like Excel and PowerBI.
• Assist in the development of data flows and reports for the food security programme.
• Participate in meetings related to the PIN system.
• Approve and verify vendor invoices in collaboration with field teams.

Reporting and Documentation:

• Prepare high-quality, timely narrative reports for donors, ensuring they accurately reflect program goals.
• Ensure timely uploading and meticulous documentation of program records, adhering to PIN’s archiving and audit requirements.
• Work with field teams to analyze data, generating insights for enhanced reporting and program effectiveness.
• Implement best practices in reporting to boost efficiency and compliance, continually improving report quality.

Team Management:

• Oversee a team of 30-40 national staff, directly managing FS and CASH Team Leaders in NWS.
• Contribute to team planning, development, and when needed, restructuring.
• Assist in the recruitment of additional staff in accordance with budgetary provisions and PIN procedures.
• Evaluate and address training and development needs within the programme team, collaborating with the FS Coordinator (Deputation)/HR on capacity building.

Representation:

• Support the FS Coordinator (Deputation) in coordination activities related to the FSL cluster, Cash WG, SNFI cluster, consortium partners, and other actors.
• Ensure effective coordination with local authorities, including Local Councils and Relief Offices, either through direct liaison or by delegating tasks as appropriate.

Required Skills

• Proven ability to work independently and consistently deliver high-quality results
• Advanced proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Confident, self-motivated, and a strong team player with leadership capabilities
• Excellent planning, organizational, and time-management skills
• Exceptional communication, organizational, and interpersonal abilities, with the capacity to establish and maintain strong relationships with project stakeholders and relevant teams
• Strong cultural awareness and ability to work effectively in a diverse international environment
• Adaptability and problem-solving skills, particularly in fast-paced or changing environments

Required Qualifications

• Bachelor’s degree (minimum), preferably in a relevant field (e.g., International Development, Social Sciences, or related disciplines)
• A minimum of 5 years’ experience working within an NGO, with a focus on Food Security or Emergency Response
• Fluency in both English and Arabic (written and spoken); proficiency in Turkish is an asset
• Project Management certifications (such as PRINCE2, PMP, or PMD Pro) are highly desirable

How to apply?

Interested Qualified candidates can submit their CVs application through URL link mentioned above.

 Kindly note that:

• Females candidates are encouraged to apply for this position.
• We strongly encourage candidates with disabilities to apply, as we are committed to fostering an inclusive and accessible workplace
• Only shortlisted candidates will be contacted with.
• Due to the urgency of this hiring, interviews will be conducted on a rolling basis and the vacancy will be closed when filled.
• Candidates applying are required to have the legal right to work in Turkiye.

People in Need staff are expected to perform job responsibilities in alignment with the PIN Code of Conduct and Key policies which are firmly dedicated to creating a work environment free from any form of unwelcome conduct, such as sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct.

Moreover, we are actively engaged in promoting the well-being and welfare of both children and adults involved with People in Need. It is expected that all staff members comply with the People in Need Code of Conduct and Key policies outlined at: https://www.peopleinneed.net/key-policies-4142gp.

Alongside this commitment, People in Need aims to safeguard data protection by implementing robust measures to secure and protect personal information.

We adhere to strict data protection protocols to prevent unauthorized access, misuse, or disclosure of personal data.

(For More Information:  https://www.peopleinneed.net/personal-data-protection-policy-1s)