Supply Chain and Admin Worker

Position`s Info:

Title: Supply Chain and Admin Worker

Report to: Supply Chain Coordinator

Job Code:250110

Position’s General Description:

Supply Chain and Admin Worker ensures efficient procurement operations in Turkey coordinating with supervisors to manage requests and adhere to policies. He/she oversees local procurement, conducts market assessments, and maintains vendor records. Meanwhile, also he/she manages assets, warehouses, fleet, and inventory, ensuring optimal utilization and accurate records. This role inspects goods, collaborates on inventory tracking, and develops receipt plans. Additionally, he/she oversees office supplies, cleaning teams, and visitor coordination, while supervising procurement and organizing meeting logistics, ensuring compliance and quality control throughout operations.

Tasks, Duties, and Responsibilities:

1. Procure Office Supplies: Secure monthly needs for office in Turkey, including electricity, water, furniture, stationery, and cleaning supplies.
2. Manage Services Teams: Oversee cleaning, hospitality, and the arrangement of furniture and equipment within the offices.
3. Ensure Equipment Safety: Regularly check and maintain all necessary tools, devices, and office equipment for safety.
4. Coordinate Maintenance: Manage the upkeep and cleanliness of office buildings, furniture, and equipment periodically.
5. Conduct Procurement Processes: Procure materials and equipment in a cost-effective manner, following Shafak and donor policies.
6. Maintain Vendor Relations: Gather offers from vendors and update the supplier database regularly.
7. Track Assets: Oversee asset management to ensure optimal utilization and maintain accurate records.
8. Manage Fleet Operations: Supervise vehicle inspections, repairs, and maintenance, ensuring compliance with contracts.
9. Organize Meetings: Schedule internal and external appointments, prepare meeting rooms, and ensure their readiness for any meeting.

Mandatory Knowledge:

1.  A university degree
2.  Proficiency in Arabic and Turkish (reading, writing, and speaking).
3. At least an intermediate level of English.

Preferred Knowledge:

Professional certificate in procurement and logistics.

Mandatory Skills and Experiences:

1. good in Excel at an above-intermediate level (to be verified during the interview). 

Intermediate level in English (to be verified during the interview).

Preferred Skills and Experience:

Experience working with non-profit organizations.

Child Safeguarding Policy
•    Child abuse in all forms is unacceptable to Shafak, which recognizes its responsibility to protect children from harm in all areas of its work. Shafak Is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
Discrimination, Abuse and Harassment Policy
•    Shafak expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Shafak employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Shafak.
•    Notice: We will discuss these policies during the interview, so if you are invited to the interview please download and read them beforehand:
https://www.shafak.org/site/files/shafak-PSEA-CoC.PDF

• Turkish Citizenship is required