Grants and Reporting Officer

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organisation, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities with NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world”. IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The British Red Cross (BRC) established an office in Türkiye in December 2024 to support its role as Grant Holder for the five-year FCDO-funded 'Economic Resilience and Socio-Economic Empowerment for Refugees and Host Communities in Earthquake Affected Region in Türkiye' project, 2024-2029. The project is implemented through a tripartite partnership between BRC-IFRC-Turkish Red Crescent (TRC) within the FCDO Business Case ‘Building Refugee Resilience and Inclusion in Türkiye (BRRIT)’

Job Purpose

The Grants and Reporting Officer will provide programmatic and administrative support for the successful implementation of BRC supported programmes and activities in Türkiye through our partnerships with the Turkish Red Crescent (TRC), Red Cross Movement partners, and other actors. The role will coordinate with BRC’s regional team for MENA Europe and related business partners, the TRC programme management team on programme cycle management, grant management and BRC internal strategic reporting and oversight, as well as ensuring the needs of our partners are met.

Job Duties and Responsibilities

• Support the BRC team in Türkiye with quarterly internal strategy reporting; coordinating inputs and uploading to the Project Information Management System (PIMS).
• Contribute to governance reporting to the Major Programme Board and Corporate Risk Dashboard.
• Maintain the Türkiye Major Programme Board dashboard.
• Monitor and ensure compliance of processes in line with BRC’s International Quality Methodology.
• Maintain relevant programme documents and other files in BRC’s PIMS.
• Act as an in-country PIMS superuser, including the training and supporting of colleagues to use the platform appropriately.
• Act as in-country coordination point to support regional business development in strategic funding and bid development, including coordinating with programme managers on design documents and PIMS.
• Collaborate with regional business development and fundraising colleagues to ensure effective oversight and tracking of new funding opportunities and restricted funding portfolio.
• Coordinate processes for developing grant agreement documents (GAD), including budgets, programme files, and ensuring appropriate timely sign-off.
• Support the Partnership Manager in the preparation and running of in-country kick-off meetings with partners.
• Develop and maintain a consolidated grant reporting tracker through PIMS and contribute to the development of quality and timely donor report submissions.
• Coordinate with the Partnership Manager and Finance, Compliance & Risk Manager (FCRM) to ensure timely processing of payments to partners.
• Proactively raise and escalate potential contractual and compliance issues, where identified, and work closely with relevant programme, finance, or compliance colleagues to resolve.
• Contribute to timely programme modifications by supporting, as needed, the preparation of revision packages and ensuring that partner grant agreements and processes are updated.
• Support monitoring and evaluation processes, and donor visits to Türkiye.

Team Member:

• Actively participates in all team meetings.
• Works and behaves in accordance with all BRC policies, procedures and in line with our Values in Action.
• Upholds the fundamental principles of the Red Cross and acts with integrity, in accordance with the Society’s values (inclusive, compassionate, courageous and dynamics).
• Any other reasonable duties as delegated by the Line Manager.

Education

Required:

• Bachelor’s Degree

Experience

Required:

• Minimum 4 years’ experience coordinating with internal and external teams.
• Experience of, and competency in financial administration including budget preparation and using spreadsheets.
• Experience of project management.
• Experience of working in a partnership setting.
• Experience of working with institutional donors such as FCDO and other donors.
• Experience of working in an international organisation

Knowledge, Skills and Languages

Required:

• Excellent administration and organisational skills, including attention to detail and maintaining up-to-date and accurate records.
• Proven ability to prioritise and manage work effectively in a fast-paced environment, to deliver on time and in full against specific objectives.
• Excellent IT skills, including proficiency with all basic Microsoft Office packages and information management systems.
• Ability to write reports and proposals for internal and external audiences.
• An understanding of financial programme budgeting and reporting.
• Excellent written and verbal communication skills.
• Ensures inclusive practice, challenges discrimination and promotes diversity in line with our Equality, Diversity and Inclusion (EDI) policy.
• Occasional international travel required.
• Willingness to work out-of-hours, when necessary, e.g. during an emergency.
• Native or bilingual proficiency in spoken and written Turkish.
• Proficiency in spoken and written English.

Preferred:

• An understanding of the international humanitarian system or international development context.
• Knowledge of the International Red Cross and Red Crescent Movement.

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability.

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.