National Project Coordination Officer

General Functions:

Under the overall supervision of the Chief of Mission (CoM) in Turkiye and under the direct supervision Head of Sub Office in Istanbul, and in close coordination with the Ankara Programme Managers (the PMs) and the Project Support Unit (PSU), the National Project Coordination Officer will be responsible and accountable for supporting and coordinating the development,  implementation, monitoring and reporting activities of  nationally developed programmes and projects with implementation in the Istanbul Area of Operations (AOR). The Istanbul AOR includes activities within Istanbul area, as well as Western Borders areas of the Aegean, Thrace and Marmara regions.

The Istanbul Sub Office covers a dual function with Resettlement, Migration Health and Assisted Voluntary Return and Reintegration (AVRR) programmatic teams led by Sr. Managers, with parallel programmatic growth and interest in national programmatic areas such as Border Governance, Protection, Health, Labour, Disaster Risk Management, and Migration Data. The National Programme Coordination Officer will focus on all areas of Government liaison, staff management and training, and implementation planning and monitoring in the national programmatic areas to ensure that national projects planned and implemented in the Western Borders Region (Istanbul AOR) are coordinated between the Head of Sub Office, the PMs, PSU and the various support services required for implementation. The National Programme Coordination Officer will further act as a primary focal point for identifying new areas of growth for the office in collaboration with key stakeholders in the region including government, donors, consulates, academia, and private sector.

Major Duties and Responsibilities:

1. Coordinate the overall implementation of the national projects in the AOR, including the oversight of the financial, administrative and technical aspects, in line with IOM’s policies and procedures, as well as donor requirements.
2. Provide operational guidance and technical supervision to the project staff, assisting on programmatic strategy and implementation. Oversee the project progress specifically aimed at increasing effectiveness and recommending appropriate action.
3. In coordination with the HoSO, Programme Managers, and the MEAL unit, support the monitoring of progress against each project’s strategic objectives, benchmarks, and provide advice with respect to improvements and corrections in close coordination with PSU in the Country Office.
4. Identify priority areas for project development and contribute to the development of new projects by providing contextual and programmatic guidance
5. Supervise, or support in the supervision and coordination of, staff assigned to projects, as well as Consultants/Implementing Partners (IPs) recruited to support and/or undertake specific activities. Plan, develop, organize and deliver capacity building activities to build capacity of staff, partners, government officials, and other humanitarian actors.
6. Support monitoring and compliance with project partners, project staff and implementing entities. Liaise with Government entities, IPs, United Nations (UN) agencies and other stakeholders in the projects.
7. Coordinate with other units in the Sub Office and Country Office for a smooth implementation of all project activities.
8. Coordinate the adequate information management on project related activities including visibility by providing regular updates, summaries, press releases and other relevant materials, in coordination with the donor and relevant Units at HQ.
9. Support Programmatic Units and PSU to draft quality progress Financial, Narrative, and other reports related to project activities. Coordinate the elaboration and dissemination of reports for donors, government and other relevant stakeholders by ensuring timely submission and compliance with donor and IOM requirements.
10. Participate in relevant conferences, workshops, steering committees, and technical working groups, as well as other forums; contribute in coordination and presentation of IOM activities.
11. Participate in relevant UN working groups in the AOR and at country-level on request, and activities to contribute to the mainstreaming of migration related issues into IOM, Government and UN frameworks and strategies relevant to IOM’s work in Turkiye.
12. Engage with private sector actors, primarily based in Istanbul, and ensure cohesive mission level coordination and information on private sector actors and sharing of potential programming opportunities.
13. Undertake duty travel as required to support coordination and monitoring activities for project implementation.
14. Perform such other duties as may be assigned.

Required Qualifications:

Education:

• Master’s degree in International Relations, Political Science, Humanitarian Affairs, Economic Development, Business or Public Administration, International Studies, or a related field from an accredited academic institution with two years of relevant professional experience, or,
• University degree in the above fields with four years of relevant professional experience.

Experience:

• Experience in programme conceptualisation, monitoring, reporting and evaluation;
• Experience in project development and capacity-building activities;
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
• Familiarity with financial and business administration;
• Proven understanding of internal and international migration issues in the country and in the Region;
• Experience in organizing consultations, workshops and seminars with stakeholders;
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Proven ability to establish and maintain strong working relations with relevant Government counterparts, international organizations and private sector entities;
• Good supervision, coordination, and information management skills;
• Good knowledge of the UN System, NGOs and other international organizations/institutions;
• Knowledge of migration data, labour migration patterns in Turkiye (especially in Istanbul AoR) and ability to negotiate with government authorities;
• Good knowledge of human and financial resources management;
• Good conceptualization, analytical and writing skills;
• Good communication, organizational and interpersonal relationship skills;
• Ability to meet deadlines and work under pressure with minimum supervision; and,
• Ability to maintain partnerships with development partners, government counterparts, UN agencies, local authorities and other relevant stakeholders.

Languages:

• Fluency in English and Turkish is required.
• Working knowledge of Spanish and French is advantageous.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity:

Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

• Challenges prejudice, biases and intolerance in the workplace.

• Integrity and transparency:

Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

•  Delivers on commitments; manages the organization’s resources reliably and sustainably.

• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

• Professionalism:

Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

• Seeks to raise professional standards in self and others through daily work and activities.

• Adapts quickly to change and is decisive and versatile in face of uncertainty.

• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

• Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results.

Core Competencies – behavioural indicators level 2

• Teamwork:

• Fosters a sense of team spirit by developing a shared understanding, accountability, and enthusiasm for the team’s work.

• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.

• Shares credit for team accomplishments and ensures that the contribution of others is recognized.

• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

• Delivering results:

•Produces high-quality results and workable solutions that meet clients’ needs.

• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.

• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.

• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

• Managing and sharing knowledge:

 •Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.

• Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.

• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.

• Contributes to an environment that is conducive to innovation and learning.

• Accountability:

• Proactively seeks responsibility in delivering towards the goals of the Organization.

• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.

• Stands by the actions of team or department, publicly accepting ownership.

• Takes responsibility of own shortcomings and those of the work unit, where applicable

• Communication:

•Speaks and writes clearly and effectively.

• Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.

• Listens and seeks to understand without bias and responds appropriately.

• Shares information and keeps others up to date; actively seeks others' views and ideas and respects their contribution.

Managerial Competencies[1] – behavioural indicators level 2

• Leadership:

• Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.

• Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.

• Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.

• Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support.

• Empowering others and building trust:

•Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.

• Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.

• Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.

• Gives proper credit to others, shows appreciation and rewards achievement and effort.

• Strategic thinking and vision:

•Aligns own actions to the Organization’s vision, values and mandate.

•Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.

• Identifies key issues/priorities in complex situations and how they may be related to one another.

            • Clearly communicates links between the Organization’s strategy and the work unit’s goals.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation and security clearances.

Please be advised that female candidates are highly encouraged.

How to Apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail to [email protected] or to IOM İlkbahar Mahallesi Konrad Adenauer Caddesi No: 63 Çankaya, Ankara Türkiye by the end of 2 January 2025.

Please note that only shortlisted candidates will be contacted.

[1] As applicable.