Officer/Assistant for Awards Role

JOB ADVERTISEMENT – Officer/Assistant for Awards Role

SCI employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

CHILD SAFEGUARDING:

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE: 

We are seeking a dedicated and skilled individual to join our team in an Awards-focused position. Depending on the candidate's qualifications and experience, the role can be tailored as either:

• Officer
• Assistant

Please note: Only one candidate will be selected for either the Officer or Assistant role based on the fit for the position.

The purpose of this post is to support the Awards Management department in the planning, securing and managing of both development and humanitarian awards. The position involves supporting award information management and compliance with systems and processes.

Under the direction of Awards Coordinator, the Awards Officer/Assistant will be responsible for supporting the awards management department to adhere to all award management obligations internally within Save the Children and externally with donors.

This role will work closely with PDQ and Program Implementation/Program Operations on proposals, financial and narrative reporting, monitoring and analysis and compliance processes.  In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Awards Coordinator

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Developing self and others

• Work with other team members to support team activities
• Build relationships with members of other teams i.e. finance and operations
• Involvement in capacity building to build skills in Award management

Communicating with impact, negotiation and coordination

• Input into high quality ‘donor ready’ reports as designated by the Awards Coordinator and Operations Director
• Communication with budget holders, program staff and partners to obtain inputs into key processes and up to date budget figures

Compliance (systems, processes, donor)

• Learn and follow SCI processes and relevant donor requirements
• Understanding of the AMS system, maintaining and driving data quality
• Ability to use AMS reporting to monitor awards and plan for key processes i.e. donor reporting
• Assist the team to understand donor compliance requirements relating to award management including budgeting and reporting, and ensure deadlines are met
• Basic understanding of donor compliance and development of compliance checklists if needed

Monitoring and analysis

• Process lead for development of initial budgets for simple/low risk proposals including liaising with program teams and finance to ensure this has been fully costed
• Financial analysis skills to perform award monitoring processes and identify any issues for further analysis
• Ensure donor budget lines in AMS are as needed for donor reporting requirements

Portfolio management and strategy

• Run reports from AMS with monitoring of the Award Portfolio
• Perform monitoring and analysis activities when required and work with Ops/PDQ or Finance Manager to resolve any issues identified
• Problem solving skills to address and work through issues when they arise.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:      

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE AND SKILLS

• Professional qualification in Business, International Development, Finance/Accounting or similar university degree in International development, business administration, finance and/or experience working in a related role
• Good verbal and written communication skills in English and Turkish.
• Demonstrated experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches
• Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, JPF, PRM, BMZ, ECHO, SIDA etc.) 
• Strong analytical skills, computer literacy and excellent documentation skills are a must.
• Ability to work well with a team and establish relationships with other teams/offices
• Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Experience working with implementing partners and managing partnership agreements
• Excellent time management and planning capacity
• Familiarity with SCI Awards Management Systems is preferable.

Position holder will be based in Istanbul, therefore legal right to work in Türkiye is necessary at the time of application.