Project Assistant, INSPIRE Project

Title: Project Assistant

 GIZ Turkey - CV Template.doc

Period of Assignment: until 31.08.2025

Location: İstanbul

Project: Technical Assistance for Capacity Building for the Proper Transformation of the Creative Economy in Türkiye (INSPIRE)

"Technical Assistance for Capacity Building for the Proper Transformation of the Creative Economy in Turkey” project aims to contribute to designing the most appropriate policy framework to support the growing creative industries in Türkiye. The Project will create an evidence base for policymakers to support creative and cultural sectors and propose strategic routes to enhance the sector’s values and will develop solid policy foundations on which the creative and cultural sectors can foster and thrive.  The project is delivered to government bodies and the broader creative economy ecosystem and emphasizes responsiveness and responsible policy development with a framework designed to be operative, ensuring that policies adapt to the dynamic nature of the creative industries.

A. Main Activities

• Provide overall assistance in implementation of project activities, supporting the administrative and logistics. Occasionally attending and travelling to support the event implementation on site (in Türkiye or EU countries).
• Collect timesheets from the experts and ensure that the process is coordinated until they are signed by the project team and then ensure that the contractor receives them.
• Review the timesheets to ensure that the dates are written correctly, and the explanations align with the specific activities outlined in the Terms of Reference (ToR).
• Assist the Office Manager/Project Coordinator in preparing monthly financial folders
• Assist the Office Manager/Project Coordinator in the preparation of the supporting documents of the invoices and in the monthly closure of the bank
• Ensuring that all necessary financial and administrative documentation is prepared in accordance with internal and external audit requirements.
• Maintaining financial records and documentation in an organized, accurate, and up-to-date manner to facilitate audits and compliance processes. Assisting in financial reporting and ensuring compliance with institutional and regulatory requirements.
• ⁠Coordinate the parcels to be sent to the GIZ office in Ankara and other project counterparts and keep the track of the delivery.
• Editing and formatting of the documents, ensuring that they comply with the EU Visibility Rules and follow the same structure.
• Assist in the organization of printing and shipment of event materials and deliverables.
• Collection and archiving of proof documents following implementation of activities.
• Attend project activities and follow up documentation of project activities including archiving attendance lists, photographs, and other relevant proof documents, and reporting the activities.
• Translation of the project documents from English to Turkish and vice versa.
• ⁠Prepare and file the participant lists for events and ensure that all supporting documents are properly kept and filed.
• ⁠Coordinate office-related matters with the Ankara office, office equipment and set-up and IT,
• Regularly work on the CRM database of the project, ensuring that every suggested name is correctly included in the list.
• Attend the project meetings and prepare the minutes of management meetings.
• Perform any other task as required by the Office Manager/Project Coordinator and the Team Leader
• Provide support to the communication of the project, on social media posts and preparation of communication materials.

Where appropriate and reasonable, the position holder is willing to perform tasks outside the scope of the job description.

B. Required qualifications, competencies and experience

Education/Qualifications

• At least a Bachelor’s degree is required.

Professional experience

• Minimum 1 years of professional experience
• Previous experience in an administrative capacity
• Experience in EU funded projects in project assistant, financial or administrative positions is an asset

Other knowledge, additional competencies

• Fluency in English and Turkish is a must.
• Strong written and spoken communication skills.

Applications:

Interested and qualified candidates are requested to apply through our Job Portal by filling in the digital application form as well as submitting their CV in GIZ Turkey’s format, university diplomas (BA/ BSc, MA/ MSc, PhD) and a Cover Letter in English, stating their qualifications and previous professional experiences.

The deadline for application is the 4th of April, 2025. 

Only shortlisted candidates will be contacted.

GIZ is committed to gender balance and diversity without distinction as to race, sex or religion. GIZ is encouraging persons with disabilities to apply for the position.

ATTENTION: PLEASE SUBMIT YOUR CV IN THE GIZ CV FORMAT. THE APPLICATIONS IN ANY OTHER CV FORMAT WILL NOT BE REVIEWED.