Project Assistant

SCOPE OF ROLE:

Reports to; (FSL Project Manager)

Supervision responsibility: (None)

Budget responsibility: (None)  

Job Code:2412249

Number Of open positions:1

Workplace:Yayladağı/Hatay

ROLE PURPOSE:

The Project Assistant supports the FSL department both operationally and strategically from field. He/She will support the project manager with management and deployment FSL personnel, facilitating inter-departmental coordination, supporting program implementation and compiling reports. The position reports to the FSL Project  Manager.

KEY RESPONSIBILITIES:

• Work with FSL programme team to oversee preparation for, and implementation of, distribution process (cash or vouchers).
• Collaborate with M&E team to ensure monitoring activities are in place and relevant to measure the impact of FSL projects and the quality of activities.
• Follow up on documentation and forms required for payment.
• Monitor quality of documentation including beneficiary lists, receipts, monitoring templates, etc.
• Validating received vouchers and preparing timely payment of vendors and in the cash and voucher activities.
• Preparing voucher distribution schedules.
• Coordinating the input from Project Manager for budgets and spending plans reviews.
• Responsible for disbursement of cash and ensure such payments are appropriately approved and documented.
• Complete deliverables to specification and within timeline.
• Prepare and submit daily and weekly reports to the FSL project manage as required.
• Collect necessary documentation for project completion.
• Submit and follow up on requests for support from operations teams, including procurement & supply chain logistics.
• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all- inclusive
• Any other job-related tasks as assigned by supervisor/line manager

• Demonstrate adherence to SHAFAK’s following policies:
•  Child Safeguarding Policy

• Child abuse in all forms is unacceptable to Shafak, which recognizes its responsibility to protect children from harm in all areas of its work. Shafak Is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

Discrimination, Abuse and Harassment Policy

Shafak expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Shafak employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Shafak.

https://www.shafak.org/site/files/shafak-PSEA-CoC.PDF

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

• University degree in agriculture, Food systems, Nutrition, or administrative sciences or any other related field.
• Demonstrated flexibility and creativity in planning and problem solving.
• Turkish citizenship is must.
• Residence in Hatay.
• Good knowledge of computer skills (Microsoft Word and Excel).
• Good in Arabic,Turkish and English.
• Excellent communication and interpersonal skills.
• Strong organizational skills and flexibility.
• Ability to meet deadlines, and work under pressure.