WASH & Shelter Projects Coordinator

About Acted

“We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualised and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” - reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures and capacities. This local thinking contributes to a global response - running through all Acted programming and operations - as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”.

Greening strategy:

Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

Acted PSEAH Policy:

The WASH & Shelter Projects Coordinator has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). WASH Project Coordinator has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. WASH Project Coordinator carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

Location: Based in Gaziantep temporarily, with the possibility of relocation inside Syria soon

Job Purpose

The WASH & Shelter Projects Coordinator will plan, support, and monitor Shelter and WASH activities in the NWS.  He/She will ensure project follow up and provide technical support to the project managers and relevant field teams.

Responsibilities include project cycle management, staff management and internal and external reporting, representation of ACTED in relevant clusters and coordination forums, and management of project managers..

Objectives

The WASH and Shelter Coordinator will focus on providing day-to-day support to the WASH and shelter Project Managers, directly overseeing the whole shelter & WASH programmatic portfolio for ACTED in the NWS hub base/s and identifying funding opportunities. The PC is expected to directly oversee all monthly BFU forecasting, and procurement plans, ensuring all projects are in line with donor guidelines and all activities are accountable to beneficiaries.

Duties and Responsibilities

Strategy and Proposal development:

• Contribute in setting and implementing in/off camps and urban communities’ strategy.
• Organize, design and oversee regular needs assessments.
• Contribute to proposal development for all shelter and WASH activities

Project Planning

• Contribute to development of overall SNFI and WASH project implementation strategy, systems, approaches, tools, and materials.
• Develop and implement infrastructure (shelter and water provision), sanitation, and hygiene activities in NWS as well as ongoing Shelter and WASH programming.
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives.
• Contribute to proposal development, needs assessment and market assessment.

Project Implementation Follow-up

• Oversee and manage the implementation of the projects ensuring that technical quality and standards are considered and respected during project(s) implementation.
• Organize regular project coordination meetings with project team.
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan.
• Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts.
• Ensure that the project is implemented in accordance with relevant acted technical guidelines and standards.
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation.
• Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
• Represent ACTED in relevant external meetings (Working Groups, SAGs, INGOs) upon request from line manager/AC

Administration and Operational Management of Project Implementation

Finance

• Review the BFU(s) and provide accurate forecasts with BOQs.
• Forecast monthly cash requirements of the project and submit it to AC.

 Logistics

• Contribute to the development of Procurement plans.
• Send accurate and precise order forms in a timely manner.
• Contribute to quality checks and procurement committees to finalize suppliers’ selection according to applicable scenario.
• Confirm quality of material selection when applicable
• Ensure proper management and use of the project assets and stocks.

  Administration/HR

• Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc).
• Continuously support Project Managers, Senior Project Officers and Project Officers by providing systematic trainings and mentoring them on proper use of project management standards based on ACTED’s Project Management Manual and other relevant resources.
• Co-create role objectives with Project Managers, Senior Project Officers and Project Officers to ensure that they understand and can appropriately perform their roles and responsibilities. Track progress towards co-created objectives and update them on regular base (at least two times during year).
• Follow-up the work plans and day-to-day activities of the project staff
• Manage the project staff in cooperation with Area Coordinator
• Ensure a positive working environment and good team dynamics.
• Undertake regular appraisals of staff and follow career management.
• Manage interpersonal conflicts.
• Ensure capacity building among staff in relevant sectors.

Transparency

• Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to acted procedures.
• Ensure staff awareness of, and respect of, acted’s code of conduct and FLATS procedures.

Security

• Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly.

External Relations

• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation.
• Cultivate good relations with key humanitarian actors – local and international, through regular attendance at technical meetings and bilateral meetings.
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner.
• Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication.
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others.

Quality Control

• Identify and analyse gaps, acted’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the Area Coordinator.
• Assess the activities undertaken and ensure efficient use of resources.
• Ensure lessons learned are documented, shared, and reflected in project planning and decision making.
• Advise on, and assist with, project reviews conducted by AMEU.
• Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development.

Reporting

• Provide regular and timely updates on progress and challenges to supervisors and other team members.
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
• Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided.

Key Performance Indicators

• 95% of Planned activities are implemented in the project time frame.
• 90% of OFs and BoQs are raised from the base are on time and accurate.
• 80% of technical evaluation are conducted within 3 Days period and submitted to Logistics.
• Attending and delegating in case on leave to attend the PAM meeting and provide all program update and the next week plans.
• 80% of all complaints are followed up within 15 Days.
• 100% of all completion certificates are prepared and raised for logistics on time.
• 100% of the program documentation produced at the base level are scanned and shared on acted share point, and properly archived.

QUALIFICATIONS

Essential:

• Bachelor’s degree in civil engineering or a related field.
• Minimum 6 years of total proved experience.
• Minimum 3 years of supervision experience.
• Fluent English and Arabic (written and spoken).
• Excellent writing and communication skills.
• Minimum of 2 years experience in the field of WASH and or shelter Project Management in emergency and/or development.
• Ability to work under pressure in a high pace environment.
• Proficiency in Microsoft Office, Microsoft Excel and Publisher.

Preferred:

• Master’s or PHD degree in civil engineering or a related field.
• INGO Experience

How to apply;

Interested applicants should apply by filling out the https://forms.office.com/e/JHUL1DNpHL Please fill out this form and if you have any issues regarding theform please reach out to [email protected] 

For business needs, candidates are encouraged to apply that are Turkish ID holders and legally able towork in Turkey will be considered.

By applying for this position, you certify that all the details of your current application, are true to the bestof your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.(http://www.acted.org/)

ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.

ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

ACTED never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.

ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.